Parish council minutes

Minutes: Buckland Brewer Parish Council, 27th June 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL HELD ON

MONDAY 27th JUNE 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Miss Rosie Beer, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills.

Also in attendance             ­­8 members of the public

Parish Clerk:                     Patrick Blosse

 

  1. Apologies for Absence Marie Douglas, David Watson, Cllr Alison Boyle and Cllr Robin Julian

Jim Lowe pointed out to the Chairman that it had been agreed that any additional ‘Planning’ meetings would take place on the 4th Thursday of the month and asked why this meeting had been moved to the following Monday. The Chair explained that he and the vice-chair were both unavailable on the previously agreed date but that he would try to ensure that future meetings took place to the agreed schedule. Jim Lowe pointed out that the Council had an obligation to the parishioners to be consistent and transparent.

  1. Declarations of Interest George Heywood in respect of item 297.e, Bowden Farm Poultry Sheds
  1. Public Participation Louise Symons spoke in objection to the planning application for The Stable at Little Tythecott, item 297.a. She owns the drive over which access would be required for the building work to be done and the boundary wall, which she also owns, would have to be taken down. She would not give permission for this. She also said that the access that this would leave for the new garage would be only 1.4 metres, which would not be wide enough. She said that the owner does not live in the house, and that it is currently for sale with a sitting tenant. Another resident said that the building work would to be done over his existing soakaway.
  1. Planning
    1. Application: 1/0110/2016/FUL: The Stable, Little Tythecott, Submerged double garage with home office and workshop and store above Andrew Hewitt advised that the residents should talk to the Torridge Planners. He had spoken to Cllr. Bob Hicks, who had said he would call it in. Trevor Mills reported that he and Barbara Babb had visited the site and noted that it was a very small plot of land and that the plans don’t give an accurate picture of the site. It was agreed unanimously that the Clerk should write to the Planning Department to say that the boundary, drainage and soakaway issues should be resolved before the application is considered any further. The Clerk will also confirm with Cllr Hicks that he will call it in.
  1. Variation of condition: application 1/0106/2015/DIS for Land Adjacent Buckland Brewer County Primary School Torridge Planning had sent a copy of a proposed ‘management plan’ for the school field that had been compiled by the developer to meet condition 25 of the s106 agreement for the Hillpark development. This was believed to be the final stumbling block in having the planning application for the new community hall considered by the Planning Committee. The Clerk had distributed the proposed form of words by email and this had been expressly agreed by a number of councillors, with no objections and he had replied to express the Council’s agreement to the ‘plan’ in order to avoid any unnecessary delay. It was proposed by Jim Lowe, seconded by Andrew Hewitt and agreed unanimously to approve the Clerk’s action. It was reported that the School had also agreed to the ‘plan’.
  1. Decision: 1/0080/2016/LBC; Higher Thorne, Variation to planning application 1/1867/1998 – Granted Permission – Noted
  1. Decision: 1/0078/2016/FUL; Higher Thorne Cottage Holiday Let, Variation of condition 1 of planning application 1/1867/1998 – Granted Permission – Noted
  1. Application: 1/0116/2016/FULM: Bowden Farm, Poultry building to house 16,000 birds Having declared an interest, George Heywood left the room for this item. Jim Lowe that the parish council had identified part of Blackhorse Fields, directly across the road from the site of the proposed sheds, for light industrial development. Shirley Tilley said that the additional sheds would provide further employment to the parish. It was proposed by Jim Lowe, seconded by Barbara Babb and agreed unanimously to support the application. The Clerk pointed out that this application had been sent to Parkham Parish Council for consultation and the consultation period ended on 21st He had written to the Planners to say that this Council would be considering it but had received no response.
  1. Late Item: Post Office Van Marking A letter had been received from DCC Highways stating that the markings for the post office van are illegal and must be removed by 20th July 2016.  Barbara Babb suggested that we should talk to them. The Clerk had already written to Julie Pepworth at DCC Highways and Jim Lowe had tried to contact her but without any success or responses. Andrew Hewitt said that the letter was quite rude and left little room for negotiation. He suggested that Cllr Julian, who sits on the Highways Committee, should be asked to intervene. It was agreed that Andrew would draft a suitable letter to him and the Highways Department.

Date of Next Meeting:

Parish Council: Wednesday 13th July 2016 (Buckland Brewer School, 7:30pm)

 

BBPC Minutes 270616

Minutes: Buckland Brewer Parish Council – 8th June 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL HELD ON

WEDNESDAY 8th JUNE 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Miss Rosie Beer, Mrs Marie Douglas, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe and Mr Trevor Mills.

Also in attendance             ­1 member of the public and Cllr Alison Boyle

Parish Clerk:                    Patrick Blosse

 

  1. Apologies for Absence David Watson 
  1. Minutes of the Meetings of the Parish Council held on 11th May 2016: The minutes of the meeting held on 11th May 2016 were confirmed and signed.
  1. Declarations of Interest None
  1. Public Participation None
  1. Clerk’s Report: a Correspondence: The Clerk had distributed 26 items of correspondence by email since the last meeting. He highlighted i) A letter from Jane Lowe about the local bus service. Members were supportive of her attempts to seek improvement in the service and it was agreed to ask Jane to attend a later meeting. Ii) An increase of 1% in the Clerk’s salary wef 1st April 2016, with a further increase of 1% in April 2017 that had been approved nationally. It was proposed by Jim Lowe, seconded by Barbara Babb and agreed unanimously to implement the increase. Iii) An invitation to a flag raising ceremony on 20th June 2016, and Iv) details on an ‘Engagement Event’ being held by Northern Devon Healthcare NHS Trust at the Barnstaple Hotel on 13th June 2016. Jim Lowe complained that this had been arranged for a weekday afternoon when many working people were not able to attend. It was agreed unanimously that the Clerk should write a letter of complaint and to send a copy to Geoffrey Cox, MP. Jim Lowe had distributed an online survey which he asked members to complete and it was agreed that he would write a piece for Village Scene. V) Jim Lowe also noted from an article on Rural Housing that social housing would be required in new developments of 5 houses or more in rural areas and 10 houses or more in urban areas.

 b. Parish Website: Jane Lowe had offered to take on the day to day maintenance of the parish councils elements of the parish website. However, Peter McClymont has not responded to emails from the Clerk recently and items that are being ‘posted’ to the site are still not appearing on the internet. Jane suggested in her letter and it was supported by the Clerk, that alternatives should be explored to ensure that the Parish Clerk has more control over the posting of items to the site, especially in view of the Transparency Code requirements. It was proposed by Andrew Hewitt, seconded by George Heywood and agreed unanimously that the Clerk and Jane Lowe would work together to develop some ideas. 

c. Flood Resilience Grant Claim: The Council’s application for £250 under this scheme had been turned down because the board considered that our plan to only update the contact register at this time “does not fit under an Emergency Plan”. They have recommended applying again when we develop a complete Emergency Plan. 

  1. Matters Arising from the Annual Parish Meeting: i) An email had been received from Jane Whittaker responding to a number of points raised at the meeting. She had also emailed Trevor about the delays in dealing with the village hall planning application. Cllr Alison Boyle offered to host a meeting of the interested parties to progress the matter and it was proposed by Andrew Hewitt, seconded by George Heywood and agreed unanimously to take up her offer. The Clerk was asked to write to Jane Whittaker to thank her for her involvement. 
  1. Parking of the Post Office Van: Andrew Hewitt reported that the space had been marked out. He will put up a notice on the notice board and in the shop
  2. Electoral Review of Torridge: Consultation It was proposed by Jim Lowe, seconded by George Heywood and agreed unanimously that the Clerk would respond to the consultation to say that members felt that there should be 36 councillors with one councillor per ward.
  3. Queen’s Birthday Street Party: Jane Lowe had supplied a ‘Special Events’ form and it had been confirmed by Community First Insurers that the event would be covered by our public liability cover at no extra cost. Barbara Babb reported that she needed to recruit 4 more marshalls for the day and it was agreed that these would be George Heywood, Trevor Mills, Andrew Hewitt and Fred Babb.
  4. Fields and Allotments:
    1. Blackhorse Fields Tenancy There had been no contact from Bob Hicks yet. The tenant will be cutting the grass in the next few weeks.
    2. Fencing of Blackhorse Fields The fencing of the edge alongside the road is to be done by Andrew Hewitt. The tenant will be responsible for fencing the boundary with the allotments. The Clerk will remind Bob Hicks about the insurance and fencing issues.
    3. Centenary Fields Project Members considered an option to nominate the new amenity field as a Centenary Field, which might attract some grant funding in the future but would tie down the use of the field in perpetuity. Members agreed unanimously not to proceed with the proposal at this time.
    4. Works to Amenity Field Trevor Mills said that the Village Hall had already met its obligation to fence the area around the village hall site within 60 days as required by the s106 agreement, although this is temporary Heras fencing at present. It was agreed to erect a 2m high chain link fence next to the village hall alongside the school field, and a 1m high post and rail fence with sheep wire and gates at each end alongside the new path adjacent to the amenity field. Trevor Mills and Andrew Hewitt will meet to put together a project plan so that quotes can be sought.
    5. Additional Gate for Allotments Andrew Heard is to speak to the trustees of the Playing Field. Trevor Mills felt the gate was unnecessary and Andrew Hewitt said that he couldn’t see much advantage to having a small gate there.
    6. Vacant Allotments i) No 12 has recently been vacated and will be advertised.
    7. ii) The tenant of Plot 10 sent an abusive letter refusing to pay deposits and terminating his lease. Members approved the Clerk’s response to the letter. iii) Apart from the tenant of plot 10, there are three other tenants who have not yet paid their annual rents. The Clerk will send them reminder letters. 
  1. Thornhillhead Moor Mast: Bob Hicks is continuing to negotiate terms and will report back in due course.  
  1. TAP Fund 2016/17 Scheme: Notification had been received from Torridge Council that the TAP Fund Scheme would continue for the current year and that Buckland Brewer was entitled to claim up to £730. Peters Marland Parish Council had been in touch and were keen to combine with us again. They want to claim for a contribution towards a defibrillator. Members wished to explore the possibility of employing a joint lengthsman with neighbouring parishes and asked the Clerk to suggest this to them. 
  1. Snow Warden’s Report: George Heywood had discussed the cost of storing the salt supplies with the contractor and it was agreed unanimously that a payment of £150 should be made.
  1. Members’ Reports

Rosie Beer asked whether anything could be done about the rubbish collection at Hillpark. Trevor Mills had spoken to Richard Haste, the service manager, who had said that Torridge vehicles could not use the roads in Hillpark until they had been adopted by DCC. The Clerk was asked to write to Cllr Julian to ask if this could be progressed more quickly.

Marie Douglas reported that she had received more complaints about people parking at the end of Gorwood road and causing obstructions.

George Heywood reported that the large potholes on Craneham Hill had been filled in but that they were already sinking again.

Jim Lowe reported that the DAAT survey of the two possible sites in the village had identified the new amenity field as the most favourable and that many residents in the area had expressed their support. Jim Lowe suggested that the Parish Council should kick off of community fund for the scheme, which was likely to cost at least £5,000. Trevor Mills proposed that the Council should offer up to £1,000 in match funding from the Arqiva Fund and this was agreed unanimously.

Shirley Tilley reported that Torridge Council no longer provided a Dog Warden service.

Alison Boyle said that she had been quite active at various meetings at Torridge Council recently but that most of these were Part II items that she could not discuss. 

  1. Planning
    1. Decision: 1/1177/2015/FULM: 5 megawatt solar park and ancillary development (on 14.6 hectares of land)– Granted Permission
    2. Decision: 1/0125/2016/AGMB: Woodwall, Frithelstock, Prior notification for the change of use of agricultural building to No1 dwelling under Class Q (a) – Granted Permission
    3. A copy of a Public Path Diversion Order had been received in respect of Footpath No. 2, which had previously been discussed and approved by the Council. Jim Lowe was asked to lodge the papers at the Information Point.
    4. A consultation request has been received for a submerged garage and other works at The Stable, Little Tythecott and a response is required by 28th June, so it will be necessary to hold an extra meeting this month.
    5. The Clerk was asked to add the planning application for new chicken sheds at Bowden Farm to the next agenda and notify the Planning Department of the Council’s interest.
  1. Accounts:
  1. i) Bank balances as at 31st May 2016:
  • Parish Council Current Account was £10,472.79
  • Thornhillhead Moor Account was £12,137.25
  • Savings Account was £33,004.37
  • ii) Payments due (£1,285.12 + VAT)
  • Parish Clerk’s salary, expenses and associated PAYE (May 2016): £425.34, which includes £2.73 of backdated pay award, 1/3rd of the mileage cost of delivering and collecting the annual accounts to and from Honiton, and £59.95 (+VAT) for replacement defibrillator pads.
  • Lyn Hargood, Internal Audit Fee – £250.00
  • SLCC, Annual Fee – £149.00
  • Fishleighs, Storage of Salt – £150.00
  • Andrew Hewitt, Post Office van signage – £22.77
  • Barbara Babb, Queens Birthday Street Party Float – £300.00

iii)           Receipts (£331.00)

  • Allotment Rents: £40.00
  • Allotment Deposits: £100.00
  • Wayleaves: £191.00

iv) Audits:

The Clerk reported that the Council’s Internal Auditor had been admitted to hospital a few week’s ago. He had consulted with the Chairman and appointed a replacement auditor for this year, Lyn Hargood, who is a trainer for the DALC and extremely well-qualified to carry out a parish council audit. This had been completed yesterday, on 7th June. The Clerk presented copies of the annual report to be submitted to the external auditor by 10th June and the Internal Auditor’s report. This was a ‘clean bill of health’ but had a recommendation that the Council adopts a comprehensive set of financial regulations before the next audit. He also explained that the Council is statutorily obliged to issue a notice that the accounts are available for inspection during a 30-day period and he recommended that this should be between 30th June and 30th July 2016.

v) VAT Claim: The Clerk had submitted the annual VAT claim for 2015/16 in the sum of £1,477.47.

 

Date of Next Meeting:

Parish Council (Planning Meeting): Monday 27th June 2016 (Buckland Brewer School, 7:30pm)

Parish Council: Wednesday 13th July 2016 (Buckland Brewer School, 7:30pm)

 

BBPC Minutes 080616

Draft Minutes: Buckland Brewer Parish Council, 13th July 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL HELD ON

WEDNESDAY 13th JULY 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Miss Rosie Beer, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.

Also in attendance             ­­2 members of the public, Cllr. Robin Julian and Cllr. Alison Boyle

Parish Clerk:                        Patrick Blosse

  1. Apologies for Absence PCSO Liz Rendle, Marie Douglas

 300. Minutes of the Meetings of the Parish Council held on 8th and 27th June 2016: The minutes of the meetings held on 8th and 27th June 2016 were confirmed and signed.

  1. Declarations of Interest None
  1. Public Participation None
  1. Clerk’s Report:
    1. Correspondence: The Clerk had distributed 40 items of correspondence by email since the last meeting. He highlighted i) feedback from the Planning Engagement seminar that some members had attended relating to material planning considerations and the conversion of farm buildings to dwellings, ii) information from the Fire Service that had been added to the website, iii) invitations to some public meetings and iv) the coming year’s surgery dates for Geoffrey Co, MP. He had not had any further contact from DCC Highways about the PO Van markings but had contacted Cllr Robin Julian, who reported that he was discussing the situation with them.
    2. Parish Website: The Clerk had met with Jane Lowe to outline an approach to improving the parishes website and this was explained in detail by Jane Lowe. (see appendix 1) Jane and the Clerk were asked to proceed with the scheme as outlined and to identify 3 potential suppliers to develop the website. It was agreed that the Webmaster and any other volunteers and helpers should not be out of pocket and that all reasonable claims for expenses would be reimbursed by the Clerk.
    3. Rubbish Collection at Hillpark: The Clerk had brought the matter to the attention of Cllr Robin Julian, who had said that he would take up the case but that it was unlikely that it could be speeded up.

 304. Devon Air Ambulance: Feedback from Public Meeting, 15th June 2016: The Clerk had consulted with DALC, who had confirmed that any contributions by the Parish Council to this scheme would come under s137 powers. This limits the Council’s to spending more that £4,900 per year on all s137 activities. They had recommended that it would be a suitable scheme for a TAP Fund application. It was agreed that the fund would need to be managed by the Parish Council and that the equipment would be owned and maintained by them. Jim Lowe reported that Toby Russell of DAAT had attended a public meeting in Buckland Brewer Village Hall on 15th The scheme had received a lot of positive support with offers of donations being made straight away. Cllr Andrew Hewitt also offered to make a donation to get the fund started off. Jim Lowe is organising a Quiz Evening for 25th November, with the proceeds going to the scheme. Cllr Julian said that he had already donated some money towards another remote landing control system and that he would be happy to approve a grant of about £500 for this one as well, for which the Council offered their thanks. A further public meeting is arranged for 14th July 2016. 

  1. Consultation re PRS for Music Licenses: The Clerk pointed out that the Parish Council had no need to pay any Performing Rights Fees and recommend referring the consultation to the Village Hall, which was agreed.
  2. 372 Bus Service: Discussion introduced by Jane Lowe Jane Lowe explained that she had pursued her complaint about this service with DCC Transport Services but had received no satisfactory replies about either the quality of the service of the allocation of subsidies. She has also written to the contractors and to Geoffrey Cox MP, Cllr Parsons of Torridge Council and Cllr Julian of Devon County. There had been no response from the contractor but the three elected members had been supportive. Mr Richardson-Dawes of DCC Transport has said that the complaints have been taken up with the contractor, who has been issued warning notices and he hoped that this would result in an improved service. However, he had explained that rural services are subject to exemptions that meant it did not have to meet the usual standards for providing a service suitable for the disabled. He had suggested using the Ilfracombe Ring and Ride service, but Jane felt this was not suitable for the elderly as trips have to be booked in advance and circumstances often change from day to day with elderly and disabled passengers. Cllr Julian said that the driver who had driven past Jane on one occasion, and failed to either take any money or keep to the scheduled route, was under investigation. A comparison was made with the Westward Ho! Service which is advertised as running every 10 minutes, but almost empty buses are often seen arriving in Bideford hard on each other’s heels.
  3. TAP Fund 2016/17: Joint Lengthsman Scheme: The Clerk had contacted all of the parish councils sharing a border with Buckland Brewer and Peters Marland, which had previously joined in applications submitted by this council. Peters Marland had responded to say that they preferred to pursue a ‘health’ scheme (either a defibrillator or first aid courses). Frithelstock were interested but wanted reassurance that they would have control over who was employed to work within their parish and were consulted about how the scheme would work. Shebbear meets next on 12th Parkham had discussed the issue but they already had a reciprocal arrangement for clearing ditches and similar works with Woolsery and are now contacting them to see if they have any similar project in mind.  None of the other parishes had yet met to discuss the proposal.  It had been announced that any unclaimed amounts from 2015/16 could be rolled-over and this means that Buckland Brewer is now entitled to claim £718 for 2015/16 and £730 for 2016/17, making a total of £1,448.00. On reflection, members decided that a joint Lengthsman scheme was probably too complicated to operate and they preferred to make an application for funds to help towards the night time flying scheme. The Clerk will contact the neighbouring parishes again with a proposal.
  4. Village Green: Shirley Tilley said that the village green was looking untidy and that the person that had previously cut the grass had now moved from the village. There is an annual budget of £220 for grass cutting and maintenance of the village green. Members agreed to give the Clerk delegated authority to obtain quotes and appoint a suitable local contractor. Shirley Tilley and Trevor Mills are to contact known individuals to ask them to contact the Clerk.
  5. Fields and Allotments:
    1. Blackhorse Fields Tenancy There had been no contact from Bob Hicks yet. The tenant will be cutting the grass in the next few weeks.
    2. Fencing of Blackhorse Fields The fencing cannot be done until the grass is cut. It was reported that a bill is expected from Richard Metherell for hedge trimming.
    3. Works to Amenity Field George Heywood had offered to spray the field but his insurance would not cover him for the work. He will ask Tom Wood if he can do it. Trevor Mills will cut the rest of the grass areas. He has already cut the school field. Andrew Hewitt suggested that Trevor should be reimbursed for the cost of his diesel but Trevor declined the offer. Tom Wood will also be asked to trim the edge of the footpath.
    4. Additional Gate for Allotments/Allotment Deposits               Members decided not to pursue this suggestion any further. Mario d’Agostino of plot 12 is due a refund of his deposit. Andrew Hewitt will inspect the plot this week.
    5. School Playing Field Trevor Mills reported that a meeting had taken place this afternoon at the school with representatives from Devon County Estates Services and the school. An amicable agreement had been reached about the fencing, location of gates, grass cutting and maintenance issues. DCC will compile a management agreement. Trevor also said that the s106 agreement had been sent for signing off today and that this should mean that the planning application for the new community hall will be approved in the very near future. Pearce’s have said that they plan to start work on the site on 8th August with a target completion date of May 2017.   
  1. Thornhillhead Moor Mast: Bob Hicks is continuing to negotiate terms with Arqiva. George Heywood will contact him for a progress report.
  1. Members’ Report:  Barbara Babb gave a report of the Queen’s Birthday street party and thanked the parish council, the ladies of the Jubilee Committee and other helpers who had all worked together to make it a great success. Barbara provided a detailed breakdown of the receipts and payments for the event. (see Appendix 2) There is a sum of £277.17 remaining in the Jubilee Fund. It was agreed that this should stay in the fund for future events of this nature.

Andrew Hewitt summarised a report of the DALC Larger Councils sub-committee held on 9th June 2016. He felt that they were unaware of the issues surrounding devolution and the threats to health services, particularly in the north of the county. Andrew will circulate a copy of the minutes.

Shirley Tilley i) said that she had experienced a long wait to collect money from the Post Office van recently and that she knew that this was a regular problem which particularly affected elderly parishioners who rely on the van to collect their pensions. The delay was due to the ATM system not working due to poor internet access and it was believed that the van was still using the old broadband network. The Clerk will write to postmaster at Woolsery Post Office. Ii) Shirley also said that there was still a problem with cars parked at the corner of Gorwood Road but it was felt hat little could be done about in a rural area like this.

Alison Boyle reported that the Boundary Commission’s review of the wards within Torridge was still in progress. Following the meetings which she had held with parish councils, and a subsequent meeting with Cllr. Whittaker, the decision had been made by TDC to initiate a third Advisory Board which would be based in the Bideford area.  She believed there would be an annual meeting which would focus on the rural issues in the Bideford area.

Robin Julian spoke about progress with devolution. He had attended an LGA meeting recently where various governance options had been discussed but no firm agreements had been made, except that Cornwall had decisively declined to take part in the process. He was concerned about the possible closure of A & E at North Devon Hospital and the loss of services like ENT. He hoped that recent changes in central government might improve matters. The next full council meeting for DCC is 28th July.

Police Report       The Clerk read a report provided by PCSO Liz Rendle. In the past 2 months there had been 2 crimes: 1 telecommunications crime and 1 complaint of a dog not under proper control. Liz Rendle and John McGovern had attended the fete last weekend, where they offered parishioners crime prevention advice and answered their questions. July is national scam awareness month. For more information on scams follow this link: http://www.thinkjessica.com/ 

  1. Planning
    1. Application: 1/0589/2016/FUL – Hembury Orchard, Proposed general purpose agricultural building It was proposed by Jim Lowe, seconded by David Watson and agreed unanimously to support the application.
  1. Application: 1/0649/2016/FUL – Cross View, Ground floor extension with alterations to the roof to provide first floor accommodation. It was proposed by George Heywood, seconded by Jim Lowe and agreed unanimously to support the application.
  1. Accounts:
    1. Receipts and Payments
  1. i) Bank balances as at 30th June 2016:
  • Parish Council Current Account was £10,620.53
  • Thornhillhead Moor Account was £12,137.25
  • Savings Account was £18,004.37
  • ii) Payments due (£2,341.15 +VAT)
  • Parish Clerk’s salary, expenses and associated PAYE (June 2016): £327.43, including £58.40 PAYE
  • Buckland Brewer Village Hall, Hall Hire – £17.00
  • Transfer to Thornhillhead Moor Account, VAT Reclaim 2015/16 – £100.00
  • Mario d’Agistino, Allotment Deposit Refund: £175.00
  • Torridge Council, Election Costs: £1,721.72 + VAT

 

iii)           Receipts (£1,707.47)

  • Allotment Rents: £30.00
  • Allotment Deposits: £100.00
  • VAT Reclaimed 2015/16: £1477.47
  • Transfer from General Account re Thornhill Moor VAT Reclaim 2015/16: £100.00
  1. Internal Audit Report: This had been reported at the previous meeting 
  1. Quarterly Budget Monitoring Report: The Clerk distributed copies of a budget monitoring report for the first 3 months of 2016/17 showing that 63% of the year’s income had been received in the first quarter as this included half the year’s precept and field rents, most of the year’s allotments income and nearly £1,500 of recoverable VAT. Only 20% of the year’s expenditure budget had been spent but some major items such as the election costs for last year, fencing for two of the fields and the annual grants had not yet been spent at all. (see Appendix 3)

There being no further business, the meeting closed at 9:50 pm.

Date of Next Meeting:

Parish Council: Wednesday 10th August 2016 (Buckland Brewer School, 7:30pm)

 

 

 

 BBPC Minutes 130716_draft

Buckland Brewer Parish Council: Minutes 11th May 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL

HELD ON WEDNESDAY 11th MAY 2016 AT 8:00 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Miss Rosie Beer, Mrs Maris Douglas, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, and Mr David Watson.

Also in attendance            ­­7 members of the public and Cllr Robin Julian

Parish Clerk:                   Patrick Blosse

 

  1. Apologies for Absence Shirley Tilley
  1. Election of Officers:
    1. Chair: Trevor Mills was proposed by Barbara Babb, seconded by David Watson and his re-appointment was agreed unanimously.
    2. Vice-Chair: Barbara Babb was proposed by George Heywood, seconded by Rosie Beer and her re-appointment was agreed unanimously.
  1. Appointments to Personnel Sub-Committee: It was unanimously agreed that there would be no change: Barbara Babb, Jim Lowe and Andrew Hewitt

 259. Appointment of Snow Warden: It was unanimously agreed that George Heywood would continue as Snow Warden.

 260. Appointment of Parish Council Member to Village Hall Trustees: Marie Douglas was proposed by Barbara Babb, seconded by George Heywood, and her reappointment was agreed unanimously. 

  1. Review of Dates for Future Meetings: It was agreed to change the day of the potential second meeting each month to the 4th Thursday in the month so that it does not clash with other regular meetings in the parish. It was also agreed unanimously that, in future, all meetings will start at 7:30pm throughput the year.

 262. Review of Standing Orders, Code of Conduct and Risk Assessment: It was agreed unanimously that the existing standing orders, code of conduct and risk assessment would be re-adopted with the change in meeting dates and times to be updated in Standing Orders to reflect the decision at item 261. 

  1. Minutes of the Meetings of the Parish Council held on 13th April 2016: The minutes of the meeting held on 13th April 2016 were confirmed and signed.
  1. Declarations of Interest None
  1. Public Participation None 
  1. Post Office Van (inc. representative from Post Office Ltd.): Andrew Fryatt of Woolsery Post Office, which supplies the post office van, attended the meeting. He explained that he would welcome having a designated parking area for the van as he concerned about the safety of his staff and the public, especially with other cars being parked in the area, such as those collecting children from the Under 5s group. Unfortunately, the cable that they use at the moment is too short for them to park any further way than they do now, but he has ordered a longer one. He needs a box 12 meters long to allow for the tail-lift. Andrew Hewitt will arrange for the space to be marked out. The Clerk will inform Andy Fryatt when it is ready to be used and contact the Under 5s Group to avoid parking in the space.
  2. Report by Lyn Layton on Queen’s Birthday event arrangements: Lyn Dayton explained that she had coordinated the ‘beacon event’ on 21st April as a community event and that many people had contributed their time and expertise to ensure that it was successful. Thanks were extended to Andrew Hewitt for renovating the beacon and a professional photographer who offered her services for free. The Clerk will put some photos from the event on the website. Lyn supplied a breakdown of the expenses for the event and explained that she had not needed any funding from the Parish Council’s budget for the Queen’s Birthday events. She reimbursed the Council £80 that had been paid to Jane Lowe for the supply of fireworks and explained that she had distributed the profits from the event to the various organisations that had contributed to organising the evening. Jim Lowe said that this was not what had been agreed previously by the Parish Council as any surplus had been intended to be used to fund the street party in June, after which the Parish Council would have distributed any surpluses remaining. Barbara Babb said that she believed that the £300 in the budget plus about £120 remaining from the Jubilee Fund would be enough to fund the street party and that, therefore, the surpluses from the Beacon Event were not needed. Andrew Hewitt said that the West End Precision tent had been damaged. Trevor Mills said that he will be able to repair it from spare parts that he has available. George Heywood offered thanks to Lyn and her team for organizing the event.
  3. Clerk’s Report:
    1. Correspondence: The Clerk had distributed 39 items of correspondence by email since the last meeting. i) A broadband voucher scheme was available for anyone experiencing speeds of less than 2mbps. The Clerk was asked to write to the organizers supporting the scheme and asking if people could claim retrospectively if they had already had to invest to improve their broadband speeds. Ii) It was noted that in the Devon Flood Risk Assessment, Torridge was not mentioned at all. Iii) George Heywood, Andrew Hewitt and Barbara Babb all wished to attend the afternoon Planning Engagement Session on 19th May 2016. Iv) Jim Lowe said that he was concerned by an item from Healthwatch that indicated that A & E at NDDH was under threat.
    2. Annual Parish Meeting: Jane Whittaker’s attendance as guest speaker at the Annual Parish Meeting had been confirmed and a list of 5 written questions had been supplied to her.
  1. DAAT: Night Time Flying: Jim Lowe explained that a public meeting is being held in the village hall on 15th June at which Toby Russell of Devon Air Ambulance will explain the night time flying plans and the need for local helipads with suitable lighting. A recent survey had indicated that their preferred site for Buckland Brewer is the new amenity field. He suggested that the Parish Council might consider kicking off a community fund for the scheme by contributing the £1,000 that had come from Arqiva. Marie Douglas wondered if we could also use TAP Fund monies.
  1. Land Transfer re S106 Agreement:
    1. Amendment to clause 12.2.2 The Clerk had today received notice from the Council’s solicitor that the land transfer documents had been completed and exchanged. The recommended change to clause 12.2.2 was therefore redundant.
    2. S106 Conditions/Village Hall Planning Consent Trevor Mills explained that a meeting of the interested parties was being arranged by Cllr. Morrish of Torridge Council. 
  1. Electoral Review of Torridge: Consultation Deferred to next meeting.
  2. Fields and Allotments: i) George Heywood said that a parishioner had commented to him that the new tenant of Blackhorse Fields lived outside the parish. Trevor Mills pointed out that the tenancy is through the parents who do still live in the parish and that a precedent had been set for this before.  Ii) Trevor Mills had spoken to Bob Hicks about the Blackhorse Fields contract, the Arqiva negotiations and the graziers list. His company is very busy at present but will get on to these things in due course. Iii) George Heywood said that some fencing works will be required for the field being vacated by Mr Chapple. Iv) Andrew Hewitt supplied the Clerk with an abusive letter from an allotment holder who was refusing to pay the deposits that had been levied last year and wished to cancel his tenancy. The Clerk will offer him the possibility of paying by instalments. 
  1. Thornhillhead Moor Mast: Bob Hicks is negotiating terms and will report back in due course. 
  1. Snow Warden’s Report: George Heywood that no salt had been used last winter. Fishleigh’s are happy to continue as the Council’s contractor. They have refurbished their spreading machine and have 4 tons of salt in store. There is another 0.5 tons in bags in the garage. Devon County has said that they will not fund the refilling of bins in the future. It was agreed that the Council should offer Fishleigh’s some compensation for storage and George Heywood will discuss this with them. 
  1. Members’ Reports

Barbara Babb: i) had been approached by allotment holders with a request for a wheelbarrow sized ‘hunting’ gate leading to the playing fields car park. This will be discussed by the trustees of the land and Barbara will report back. Ii) Barbara said that a number of items that people had tried to add to the website had not appeared on it, such as the Plant Sale. The Clerk had experienced similar problems and he will contact Peter McClymont.

Marie Douglas: noted that the allotments price structure and details of how to apply were not on the website. The Clerk will add an item, if possible.

Andrew Hewitt: i) had distributed notes of the Highways Conference that he had attended. There had been very little enthusiasm for the Road Warden scheme so a number of changes to the scheme were being proposed. A nominated Road Warden could be just a person who acted as a communicator with DCC. It was agreed that Andrew Hewitt would have to be properly trained/accredited and insured before he undertook any work on drains and this could only be done by joining the scheme. Therefore, Andrew will formally apply. Ii) Andrew had also distributed papers about the Parish Council Act, which will give parish councils more responsibilities and rights, especially on planning and transport issues. Iii) There is a Devon Strategic Partnership meeting on 10th June 2016 to which all are invited. Iv) Andrew had sent round a circular about devolution, which the Council was asked to respond to.

George Heywood: i) spoke about the Parish Councils Act and wondered whether more of the New Homes Bonus would be distributed to parish councils. Ii) He reported that there had been a serious accident at Catsborough Cross on 5th May 2016. The Clerk was asked to write to Devon Highways expressing the Parish Council’s concerns and asking them to ensure that sightlines were properly maintained. Iii) There are still 2 big potholes at Craneham Hill, and iv) the road from Thornhill Moor X to Chisham X has a very bad road surface.

Jim Lowe: i) said that the meeting of 23rd March had not been advertised in Village Scene and the wrong report of the meeting of 13th April had been published. Ii) Jim also reported that Jane Lowe had arranged a date with the Clerk for taking over the administration of the website on behalf of the Parish Council.

David Watson: reported ongoing problems with the bus with people sometimes unable to get on it. Andrew Hewitt wondered whether other local organisations would be willing to contribute towards a community bus. 

  1. Planning
    1. Decisions: 1/0005/2016/LBC and 1/1309/2015/FUL: Goutisland Farm Holiday Lets – Granted Permission
    2. Decision: 1/0246/2016/FUL: Eastview, Stibb Cross; Replace existing Cattle Corral with Agricultural Building – Granted Permission
  1. Applications: 1/0078/2016/FUL & 1/0080/2016/LBC: Higher Thorne Cottage Holiday Let & Higher Thorne; Variation to planning application 1/1867/1998 – Supported unanimously
  1. Accounts:
  1. i) Bank balances:
  • Parish Council Current Account was £10,730.79 as at 29th April 2016
  • Thornhillhead Moor Account was £12,137.25 as at 29th February 2016
  • Savings Account was £33,004.37 as at 29th February 2016
  • ii) Payments due (£15,514.92)
  • Parish Clerk’s salary, expenses and associated PAYE (April 2016): £295.47
  • Community First Trading, Insurance Premium – £219.45
  • Transfer to Playing Field Association: £15,000.00

iii)           Receipts (£.5829.43)

  • Precept, 1st Instalment: £5,561.43
  • Allotment Rents: £25.00
  • Allotment Deposits: £100.00
  • Community Shop, defibrillator donation: £63.00
  • Beacon Event, Refund: £80.00
  • iv) Annual Accounts 2015/16

The Clerk presented a set of annual accounts and the governance statement, requiring the Chair’s and the Clerk’s signatures for the 2015/16 year. The Clerk explained that these were due to be inspected by the internal auditor on 7th June and had to be ready for submission to the external auditor on 10th June 2016. The Annual Return was approved unanimously.

Datea of Next Meetings:

Annual Parish Meeting: Wednesday 18th May 2016 (Buckland Brewer Village Hall, 8:00pm)

Parish Council: Wednesday 8th June 2016 (Buckland Brewer School, 7:30pm)

 

BBPC Minutes 110516_draft

Minutes of Buckland Brewer Parish Council, 9th March 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL

HELD ON WEDNESDAY 9th MARCH 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Miss Rosie Beer, Mrs Maris Douglas, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.

Also in attendance             ­­3 members of the public and PCSO Liz Rendle

Parish Clerk:                        Not present (minutes were taken by Cllr Barbara Babb)

 

  1. Apologies for Absence Clerk, Patrick Blosse and Cllr Alison Boyle
  1. Minutes of the Meetings of the Parish Council held on 10th and 24th February 2016: The minutes of the meetings held on 10th and 24th February 2016 were confirmed and signed.
  1. Declarations of Interest None
  1. Public Participation                PCSO Liz Rendle gave a brief crime report. Here had been one crime reported recently involving the slashing of car tyres. Liz also recommended that parishioners should be extra vigilant about sheds and outhouses as thee had been an increase in break-ins of this type recently. Shirley Tilley had reported a van that had been parked in Gorwood Road for 4 days but the police had not responded when she called 101. Liz provided Shirley with an alternative email address that was connected to 101.
  1. Parish Council Representation on the Village Hall Committee Marie Douglas agreed to continue as the Parish Council representative on the Village Hall Committee and understood that this involved becoming a trustee of the Village Hall Charity.

 Clerk’s Report:

    1. Correspondence: The Clerk was not present. Jim Lowe suggested that the consultation paper that had been distributed concerning the Draft Local Plan should be deferred to a special meeting on 23rd March 2016 but also suggested that Buckland Brewer’s Wind Turbine policy should remain unchanged.
    2. Renewal of TTVS Subscription: It was agreed unanimously to renew the subscription to TTVS. (Increased from £10 to £25 per year)

229.  Funding for the North Devon Record Office: An outline management plan had been received from Barnstaple Town Council setting out how the North Devon Record Office would be administered and funded in future. The Clerk had already responded to say that the Parish Council had established an annual budget of £200 as its contribution to the running costs. Approval was proposed by Andrew Hewitt, seconded by Jim Lowe and agreed unanimously.

  1. Queen’s Birthday Celebrations: Temporary Events Notices: Jane Lowe had written to the Parish Council asking for recognition that she is the approved representative of the Parish Council in respect of the Temporary Event Notice for the Queen’s Birthday Celebrations and that the event would be covered by the Council’s public liability insurance. This had been confirmed by the Clerk prior to the meeting. It was proposed by George Heywood, seconded by David Watson and approved unanimously that Jane’s role for this event was recognised.
  2. Review of Parish Plan/Emergency Plan:
    1. Progress report from Working Group Jim Lowe has nearly completed a revised contacts list. No further work will be done once this is completed as a full review of the plan will be done in 2017.
    2. Grant applications for flood and community resilience schemes Barbara Babb had not heard any news about the grant application and will ask the Clerk to chase it up.
    3. Community Helipad/DAAT Nothing to report

232. Fields and Allotments:

  1. Blackhorse Fields: Invitations to Tender Deferred in the Clerk’s absence
  2. Thornhillhead Moor Mast: Following the request from Arqiva for permission to install new equipment on the mast, they had now made an offer of a one-off payment of £1,000. Members felt that this was not sufficient and therefore refused their permission at this stage and asked for the matter to be referred for the Council’s land agent, Robert Hicks & Co. Members noted that Arqiva had offered to meet any legal and professional fees.
  1. Members’ Reports

Andrew Hewitt (i) talked about government policy in relation to Social housing/ housing Association houses re the decision to allow tenants to buy them after 5 years. ii) He said that a review of District Council ward boundaries was planned and that, as many parish council seats are difficult to fill, it could result in the amalgamation of some parishes. (iii) Reminded members of the forthcoming DALC Highways Event that he will be attending.

David Watson said that the defibrillator training events had taken place but that they were not very well attended.

Barbara Babb suggested that further training could be organised through the WI in September and she will contact Julia Landolfi.

Jim Lowe (i) asked about the devolution plans for Devon and Somerset. Andrew Hewitt felt that the business plan being put forward at the moment had been too hastily put together and, at this stage, were at too high a level to be relevant to the parish council. (ii) Alex Dziurzynski, one of the village hall trustees, had telephoned him earlier in the week, and asked if he(Cllr Lowe) could speak to TDC Planning Department about the ongoing problems relating to the ‘Discharge of Conditions’ on the ‘S106 agreement’ which was being handled by RGP Architects to help move the project along. Cllr. Lowe questioned RGP’s involvement in the process. Cllr Lowe then contacted the Planning Officer, Sarah May, who asked if the Parish Council could e-mail her and let her have the details of the PC’s plans and proposals re the enclosing/fencing of both the amenity/sports field and the multi-use/school play area. (iii) He asked whether work could be started on the fence for the ‘school field’. Trevor said that work would start as soon as the weather improved.

George Heywood pointed out that it was lambing season and asked for parishioners to ensure that dogs were kept on leads and to be wormed and inoculated.  He also reported a blocked manhole in Thorne Lane.

Shirley Tilley said that the Post Office van now parks in an inconvenient place and asked if it could be moved further back down the road and away from the point where the road narrows to one lane. The Clerk will follow make enquiries. Andrew Hewitt suggested that a box should be painted on the road where we would like the van to park.

Maria Douglas said that she thought that the Goutisland Barn planning application that had been supported at the last parish council meeting was the same barn that the council had objected to at the meeting on 27th January 2016. The Clerk was asked to check the applications.

234. Planning

  1. Application: 1/0125/2016/AGMB: Woodwall, Frithelstock, Prior notification for the change of use of agricultural building to No1 dwelling under Class Q (a) It was proposed by Andrew Hewitt, seconded by David Watson and agreed unanimously to support the application

235. Charitable Trust Deferred to next meeting

236. Accounts: Deferred in the absence of the Clerk

Date of Next Meeting:

Parish Council: Wednesday 23rd March 2016 (Buckland Brewer School, 7:00pm)

Parish Council: Wednesday 13th April 2016 (Buckland Brewer School, 7:30pm)

BBPC Minutes 090316_draft

Parish Council minutes 24 February

Draft minutes of the Parish Council meeting Wednesday 24 February 2016

held at Buckland Brewer School
Members Present: Mrs Barbara Babb, Miss Rosie Beer, Mrs Marie Douglas, Mr Andrew Hewitt, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.
Also in attendance ­­Cllr. Robin Julian (DCC)
Parish Clerk: Patrick Blosse
Read on…

Parish Council minutes 10 February

Draft minutes of the Parish Council meeting Wednesday 10 February 2016

held at Buckland Brewer School

Members Present: Mrs Barbara Babb, Mrs Maris Douglas, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.
Also in attendance ­­2 members of the public
Parish Clerk: Patrick Blosse

Read on…

Parish Council minutes 27 January 2016

Draft minutes Parish Council meeting 27 January 2016

held at Buckland Brewer School

Members Present

Mrs Barbara Babb, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.

Also in attendance ­­7 members of the public and Cllr. Robin Julian (DCC)

Parish Clerk

Patrick Blosse

185. Apologies for Absence

Marie Douglas and PCSO Liz Rendle

Marie Douglas had told the Clerk that she was not prepared to take on the responsibility of a trustee of the Village Hall but had not yet discussed this with Trevor Mills, who is Chairman of both the Parish Council and Village Hall Committee. The matter will be discussed further at the next meeting.

186. Minutes of the Meeting of the Parish Council held on 13th January 2016

The minutes of the meeting held on 13th January 2016 were confirmed and signed.

187. Declarations of Interest

Barbara Babb and George Heywood in respect of items 196, Proposed Diversion of Footpath 02, Bowden Cross and 198.b, Fields and Allotments.

188. Public Participation

The Clerk explained that he had been contacted by Sally Anne Moreton, who was unable to attend the meeting due to illness, about flooding/icing at Eckfield. It was agreed that Andrew Hewitt will deliver a supply of salt and the Snow Warden was made aware of the problem.

189. Report by Buckland Brewer History Group

Devon Remembers Event 14th January Janet Few gave a resume of a one-day conference held in Torquay recently by Devon Remembers. It celebrated life in Devon 100 years ago. Local history groups were encouraged to submit their research for the Devon Remembers archives and Janet had supplied a copy of their plans for the WWI events in Buckland Brewer, like the work done with Class 2 researching names for the war memorial. This had identified a number of new names that they felt had a right to be listed on the memorial. Janet was disappointed that the event attracted a number of people from the Torquay area but very few from further afield. The Buckland Brewer History Group is hoping to hold a parish event in November 1918, which will mark 100 years from the end of the First World War. Trevor Mills thanked Janet for her contribution.

190. Queen’s 90th Birthday Celebrations

Lyn Leyton, representing the Playing Field Association, had been approached by the Parish Council to organise a beacon or bonfire on 21st April 2016. She felt it should be a community/collaborative event. She has 12 people already interested in helping who represent a good cross-section of the community, and is convening a meeting next week to progress the event. She was concerned about the expense and did not feel that the Playing Field Association should be absorbing any costs. It was explained that the Parish Council had set aside a budget of £300 for the Queens 90th Birthday celebrations and that some of this could be provided to get the event off the ground. Any surpluses or unused funds could then be used to fund a street party in June. Jim Lowe said that the Parish Council had said that it was not in favour of purchasing a beacon but Shirley Tilley said that a beacon previously made by David Lloyd was still available. Andrew Hewitt will contact Margaret Lloyd and undertake any repairs that are necessary. The event needs to be formally registered, which Lyn Layton will do, in the name of Buckland Brewer Parish Council.

Barbara Babb had spoken to the members of the Jubillee Party committee and all were willing to reconvene to arrange a street party in June 2016. It was agreed that the beacon and street party would be organised by one committee combining both groups and that the first meeting would be chaired by Barbara Babb.

191. Clerk’s Report

The Clerk explained that he had not included a review of the Risk Assessment document deferred from last month’s meeting as this agenda was rather full. It will be added to the next agenda.

a. Casual Vacancy: Progress Report Two nominations had been received by the Elections Officer and an election has been called for 18th February 2016. The two nominees are Rosie Beer of Mill House, Littleham and Teresa Bird of Beech Tree Farm. Poll cards are being printed and will be delivered to parishioners shortly. Shirley Tilley was very disappointed that the Parish Council would now have to meet a bill of £1,600 for what she felt was an unnecessary election, especially as the 10 people who had requested the election had not put up a candidate. Andrew Hewitt agreed but pointed out that this was the cost of democracy. He felt that it was important that anyone taking on the responsibility of becoming a Parish Councillor should be committed to fulfilling the whole 4-year term.

b. Correspondence: A summary of ­­­39 items of general correspondence had been provided. Most of the correspondence had been distributed by email prior to the meeting. The Clerk highlighted a newsletter from DALC which invited nominations for a Buckingham Palace Garden Party on 24th May. There were no nominations. A letter had been received from Citizens Advice thanking the Parish Council for its grant. Jim Lowe highlighted one or two items that had come to his attention, including the closing date for nominations for the CCG and the results of the Boundary Commission consultation on Devon County Council, which will result in Buckland Brewer coming under ‘Holsworthy Rural’ with effect from the next County elections.

192. Thornhillhead Moor

The Clerk had contacted Claire McIntosh again about the graziers list but this has not been prepared yet.

193. S106 Land and Community Hall Monies Transfer

Stephen Harding said that papers for the drainage easement that had been requested by the Village Hall Committee were being prepared by their solicitors. The Clerk reported that invoices had been received from Slee Blackwell for their work on the S106 Agreement and land/money transfers. The bill for the Parish Council was £1,262.50 + VAT and the bill for the Village Hall was £800 + VAT. The bill for the Village Hall’s element was passed to Trevor Mills for payment by the Village Hall Committee in accordance with the agreement between the two parties. This action was proposed by Jim Lowe, seconded by Andrew Hewitt and agreed unanimously.

194. Progress Report by Village Hall Secretary on the new community hall scheme

Steve Harding said that a new design had been agreed with Pearce; one which the committee can now afford. A new planning application has been submitted and planners have confirmed that they have no problem with the reduced size and are looking to discharge the conditions. A deed of variation is required to refer to the new planning application; this will be referred to the District Council’s solicitor, Jamie Hollis. Once approved, a 26 week build period is planned with a target to complete by September 2016. Jim Lowe said that there had previously been a regular update in Village Scene. Steve said he would do this again.

George Heywood said that his wind turbine was now operational and that he had always intended that it should be a community project. As such, he was pleased to offer the Village Hall Committee a cheque for £50,000 for use towards the new community hall, which he presented to Steve Harding. George was thanked by all present.

195. Defibrillator

The heated box and security light have been installed in the bus shelter, as agreed at the last meeting. The Clerk has been in touch with the suppliers and a local CPR trainer and is arranging a suitable training event at the Village Hall as soon as possible, after which the defibrillator will be installed. An invoice had been received from Les Babb for the electrical works, at a cost of £605.00 + VAT. David Watson felt that a suitable sign should be erected at the entrance to the bus shelter and this was approved unanimously. Barbara Babb will provide possible dates for training sessions to the Clerk – one in the afternoon and one in the evening. David Watson said that that the chapel had agreed that they would absorb the cost of electricity for the defibrillator.

196. Proposed Diversion of Footpath 02, Bowden Cross

George Heywood had declared an interest in this matter but was permitted by the Chair to explain the reasons behind the request. He explained that the footpath was well-trodden but that it crossed land that he wished to expand his free-range chickens onto and this would require infection control/ There might also be a future planning application for a further shed. The diversion takes the footpath around the edge of the field instead of across it and should have little impact on users of the footpath. It was agreed unanimously to support the request.

197. Review of Parish Plan/Emergency Plan

Progress report from Working Group

a. Progress report from Working Group Jim Lowe will update the contacts register

b. Grant applications for flood and community resilience schemes It was possible to apply for grants of up to £2,000 for tools and equipment suitable for use by Parish Councils with a suitable emergency plan. It was agreed that Barbara Babb will submit a claim.

c. Community Helipad/DAAT Jim Lowe said that he felt the provision of a helipad would be a community project and suggested hiring the village hall so that DAAT could talk to parishioners. Although the Parish Council might be able to help with costs it would require a substantial community contribution. It would be necessary to see the results of the DAAT survey of the two sites in the village.

198. Fields and Allotments

a. Blackhorse Fields: Invitations to Tender Members considered a late application from someone wishing to tender to use the field. It was agreed unanimously to include the applicant in the tendering round. Some amendments to the documents prepared by Robert Hicks had been suggested, mainly concerning use of the fields during winter months. Trevor and Andrew explained that the suggestion was for a 5-year lease requiring the tenant to make good at the end of the term, and that the tenant would be responsible for the cost of fencing. George Heywood said that from November to February the field would look a mess. It was agreed that the Parish Council should pay for repairs to the existing fence along the roadside and to fence the area behind the old pavilion where the field opened onto the allotments. Allowing for the cost of a water trough, it was agreed to add £1,000 to next year’s budget for these works. It was agreed that tenderers should be asked to state how they intend to use and maintain the field in their submission. In light of the discussion, Trevor Mills and Andrew Hewitt will review the tender document and report back.

b. Any Other Matters The Clerk read a statement from Barbara Babb and George Heywood representing the landowners of the ‘amenity lands’ who object to the use of the land for grazing sheep (other than as a temporary measure until 2018) as this was against the terms of the S106 agreement This states that it should be used for sport, education and as an open space. It was agreed that members would reflect on the issue and discuss it further at the next meeting.

199. Report by Jim Lowe of the Clerk’s Annual Review

Jim Lowe read the minutes of the Clerk’s Review Meeting held on 18th January 2016, which are shown at appendix 1. To ease some of the pressure on the Clerk, it was agreed that Jim Lowe would take an overview of communication, that Andrew Hewitt would take responsibility for putting up notices on the Buckland Brewer notice board and that the Clerk would be paid an extra 2 hours in any month when there was an extra meeting.

200. Members’ Reports

Andrew Hewitt (i) explained that the closure of Barton Road was to provide sewerage to his mother’s old house, (ii) There is a Highways event being organised for 16/17th March 2016 which Andrew will attend, and (ii) Fibre optic cables have been supplied to the village but super-fast broadband is not being provided by all suppliers yet.

George Heywood, following the successful installation of a wind turbine, presented a cheque for £20,000 to the Parish Council. He repeated that he hoped that the turbine would prove of benefit to the community and wished this donation to be managed by a charitable trust to be used for supporting education and other activities within the parish. George is establishing a small team of advisors to establish the terms of the trust. In the meantime, the Clerk was asked to open a separate bank account for the monies.

Trevor Mills reported that the fish and chip van is returning to the village (The Whiddon Fryer), on Friday evenings between 5:00 and 7:00 pm.

Shirley Tilley complained that there had been frequent, intermittent power cuts recently. The Clerk explained that he had called out Western Power to a serious issue at Catsborough Cross that morning, which had been repaired. This might have solved the problem.

Cllr. Robin Julian reported that the Devon County Council precept increase would be 4% as the County was taking advantage of the opportunity to raise an additional 2% for welfare purposes.

201. 2016/17 Budget and Precept Setting – Final Approval

Following a discussion of the additional expenses that had been approved earlier in the meeting, including the need to replace the Elections Reserve following the election on 18th February, it was agreed to add the following items to the budget for 2016/17:

  • Fencing works etc. at Blackhorse Fields – £1,000
  • Clerks salary (cost of extra meetings) – £250
  • Elections – £1,600

It was proposed by Jim Lowe, seconded by George Heywood and agreed unanimously that the precept should be raised to cover all of these costs and that, therefore, a precept of £11,000 should be levied for 2016/17. This will have the effect of increasing the Council Tax for a band D property by £12.36 per year.

202. Planning

a. Application: 1/1309/2015/FUL, Goutisland Farm, Change of use of one barn to one holiday let George Heywood reported that he had been approached by the neighbour to this property who had not been consulted by Torridge Council. He has a barn that adjoins the barn in the application, in which he keeps bullocks. The neighbour was advised to talk to the District Councillor and to ask him to call-in the application and ask for a site visit. It was agreed unanimously to object to the application as the barn adjoins another barn used to house livestock.

b. Application: 1/1177/2015/FULM, Land at Bulkworthy, 5 megawatt solar park and ancillary development (on 14.6 hectares of land) It was agreed to make no comment as this property is outside the parish boundary.

c. Decisions: 1/0890/2015/AGMB & 1/0891/2015/AGMB, Barns at Braddons Park, Change of use to dwellings – Refused (significant structural requirement did not comply with the requirements of the act) – Noted

d. Decision: 1/1205/2015/FUL, Barn 1, Tythecott Farm, Variation of condition 2 of application 1/0140/2008/FUL to allow for agricultural occupancy – Granted Permission – Noted

203. Accounts

i) Bank balances:
Parish Council Current Account was £11,223.59 as at 31st December 2015 (£8,000 subsequently transferred to Savings Account)
Thornhillhead Moor Account was £8,175.64 as at 19th December 2015
Savings Account was £10,000.00 as at 01/12/15 (+ £8,000 subsequently transferred in)
It is necessary to transfer some monies back into the general account as a number of large bills are now payable and a bill for the election of about £1,600 is expected next month. Instructions to transfer£5,000 back into the general account were signed by Jim Lowe and Barbara Babb.

ii) Payments due (£2,830.52 + VAT)
Parish Clerk’s salary, expenses and associated PAYE (December): £832.11 includes reimbursement of £573.00 for a laptop computer)
Lyn Layton, travel expenses re Devon Remembers Conference – £65.70
L & R Babb, Defibrillator electrics – £605.21 + VAT
Devon County Council, School Hall Hire – £65.00
Slee Blackwell, Solicitors Fees re S106 Agreement – £1,262.50 + VAT

iii) Receipts (£220.00)
Field Rent: £220.00

Date of Next Meeting

Parish Council: 10th February 2016 (Buckland Brewer School, 7:30pm)

Parish Council minutes 13 January 2016

Draft minutes

Members Present: Mrs Barbara Babb, Mrs Marie Douglas, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.
Also in attendance ­­5 members of the public
Parish Clerk: Patrick Blosse

Read on…