Minutes of the meeting held on 17 September 2014
Present: Trevor Mills (Chair), Jane Lowe, Jim Lowe, David Watson, Steve Harding, Catherine Fry, Dawn Dziurzynski, Alex Dziurzynski, Sophie Grills, Kevin Lobb, Tom Lloyd, Barbara Babb, Alan Sutton.
i. Apologies: George Tilley, Shirley Tilley.
ii. Subject to the deletion minute silence, the minutes of the meeting held on 20 August 2014 were agreed as a correct record.
iii. Matters arising not otherwise on the agenda: A free Wi-Fi hot spot would cost £300. It was agreed not to proceed at this point in time. The History group may need to re-scan some of the pictures.
iv. Correspondence: Dawn had received a letter regarding licensing changes. Jane agreed to check out the implications (Action: Jane).
v. Treasurer’s Report: The Treasurer had provided a statement of the financial position as at the end of August and the comparable figures for the previous financial year. The comparisons showed:
The statement was the provisional out-turn for the year. With the exception of one small amount outstanding, all hire fees have been paid. A loss of £1,640.61 has been made.
Payments for the deep clean, heater repairs and painting have been made. £1,017.80 has been received from the Rosemoor event.
Details of other receipts and payments were given. The only outstanding invoice is the water for August.
The contract for electricity is due for renewal. The wording of the Trust Deed is causing difficulties in obtaining Gift Aid approval.
Current balances stand at £4,103.09 for the village hall and £36,496.53 for the New Village Hall Fund.
The committee agreed that Alan Saunders be appointed to audit the accounts for a fee of £30, which will be paid to a charity of his choice.
vi. New Community Hall
A grant application to Torridge is being considered on 22 September. Our local councillor is to be asked to support our application (Action: Trevor).
At the Hallmark examination it was suggested that the Parish Council should contribute to the cost of running the hall. A request for support will be made (Action: Jane). It was also suggested that the Hallmark award could be used to obtain a discount on insurance premiums.
The architect for the new hall is to be contacted re obtaining plans for an application for planning permission for the current hall before disposal (Action: Jane).
It was agreed that we should attend the conference to collect our award.
viii. Fundraising & future events
Sales for the Carole Ray evening are slow.
18 October is cheese and wine-tasting. A licence will be obtained. It was agreed to trial making and additional charge for tickets bought ‘at the door’
Jim and Jane are running a village quiz at the Coach and Horses on 1 November. The funds raised will be given to the Air Ambulance &Bloodbikes in lieu of a contribution from the village hall.
22 November – Baroque Music Unravelled; charge £10.
Xmas market is on 6 December – A licence is to be obtained (Action Jane).
There was a wide ranging discussion on ideas for future events for next year including:
Big All & Wild Strawberries
A Brunch on 1 March
Pasty & Pub walk on part of the village boundary
Valentines event on 13/14 February – no food
Plant sale on 16/17 May + Safari Lunch
Village Fete – 11 July
ix. Any other business
The paint currently stored by Sophie needs to be relocated.
The keysafe needs to be moved as it is too high.
The cleaning list needs to be revised.
The purchase of an additional kettle was agreed
Date of next meeting: 15October @7.45 p.m.
The meeting closed at 9.58 p.m.