Parish council

Minutes: Buckland Brewer Parish Council, 9th November 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL HELD ON

WEDNESDAY 9th NOVEMBER 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Mrs Marie Douglas, Mr Andrew Hewitt, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.

Also in attendance             ­1 member of the public and Chris Turner, Lemon Jelly Youth Work

Parish Clerk:                        Patrick Blosse

 

  1. Apologies for Absence Marie Douglas, George Heywood, and Cllr Alison Boyle. 
  1. Minutes of the Meeting of the Parish Council held on 12th October 2016:    The minutes of the meeting held on 12th October 2016 were confirmed and signed. It was agreed that the meeting of the Personnel Sub-committee scheduled for 21st November 2016 would be changed to a full council meeting to include a discussion of the budget for 2017/18.
  1. Declarations of Interest Rosie Beer re item 382a, planning application for 1 Rickards Row.
  2. Public Participation
  1. Clerk’s Report:
    1. Correspondence: The Clerk had distributed 44 items of correspondence by email since the last meeting. He highlighted details from Lyn Layton about ‘Battle’s Over: A Nation’s Tribute and WW1 Beacons of Light scheduled for 11th November 2018, details of the Local Plan Examination distributed by Jim Lowe, an appeal for clothing and other items for the refugees recently located in Torrington, and publication of the Wider Devon Sustainability and Transformation Plan. Most of these items were on the agenda for discussion at this meeting. Jim Lowe reported that he had received today a notification from Pearce Developments to say that a Part II certificate had been issued for the road at Hillpark, which meant that the road would be adopted by DCC in about 12 months’ time. Pearce had issued a letter of indemnity to Torridge Council to enable them to allow their refuse freighters onto the estate with effect from Monday 14th Neither Pearce nor Torridge Council had undertaken to contact the residents, so it was agreed that Jim Lowe would draft a leaflet explaining the situation and would ensure that every household on the estate received one by the weekend. Jim Lowe also explained that he had been in touch with DALC concerning the possibility of a parish councillor becoming a trustee of the Atlantic Coast Cooperative Trust. He had been advised that this might be unwise as it could lead to the Council and the individual councillor taking on unnecessary extra responsibilities. Barbara Babb wondered whether the email from Citizens Advice asking for responses to a questionnaire should be responded to formally by the Parish Council. It was agreed that councillors should respond individually.

 

  1. Invitation from Cllr. Barry Parsons to Attend a Parish Council Meeting: Cllr Parsons has not been able to respond to an offer to come to a future meeting as he is away at the moment. 
  1. Police Report: In the absence of Liz Rendle, the Clerk read out her police report: Since the last report in September there has been 4 crimes.

1 x domestic related.

2 x theft.

1 x burglary. Entry was gained to a property while residents were home and a dog collar was taken from one of the dogs. Collar was later found near to the owner’s address.

I have also enclosed 2 documents relating to Modern Slavery, 

  1. Website Development Update: Following a visit to one of the suppliers, telephone conversations with two others and a tendering process, the Clerk has selected and appointed ClystNet Ltd. to develop the new website. Their tendered prices were the cheapest at £450 for the initial development and a total of about £730 for the first year when training, maintenance and support costs are taken into account and ongoing annual costs of £180.00. However, this was not the only reason for selecting the company. They had submitted a very comprehensive tender response which met, and in some cases exceeded, the Parish Council’s requirements. They had demonstrated a thorough understanding of the Council’s requirements and the demands of the Transparency Code and had demonstrated a high level of commitment in the way they had responded to a visit to their offices and to emails and telephone calls. The company has already started work on the project and it is hoped that the site will be live by mid-December. The Clerk suggested that it would benefit from a number of up to date photographs of the village and surrounding parish. This will be advertised in Village Scene but this will take some time before its published so members were asked to pass the message on by word of mouth if possible. Members were shown an example of the Abbotskerswell website, which the Clerk recommended should form a template for Buckland Brewer’s design. The new domain will come with new email addresses for each of the councillors.
  1. Dates of Future Meetings It was agreed that meetings for 2017 would continue with regular monthly meetings on the 2nd Wednesday of each month, with the 4th Thursday of each month set aside for additional Planning meetings if required.

 

  1. Air Ambulance Night Time Flying Fund: The fund now stands at about £5,500 with small donations still being received by Enid Booth. Frithelstock Parish Council has also agreed to contribute its TAP Fund grant into the scheme, which will add another £658. Together with Buckland Brewer’s and Monkleigh’s TAP Fund grants, the total fund available should amount to about £8,300 plus any proceeds from two fund raising events already in the pipeline. This will be sufficient to install the lights required for night-time flying, the electricity supply, the additional stack and equipment needed to make use of the supply for other events and a small surplus to meet ongoing maintenance and replacement costs. Jim Lowe reported that he had organised the electrical installation with Western Power and the electrical supply with Eon. Arrangements appear to be on target for full operation by early December. Unfortunately, Buckland Brewer will not be the first village in North Devon to operate its own landing site as Black Torrington’s was officially opened recently.
  1. Review of Services at North Devon District Hospital: The Northern Devon Healthcare Trust has recently published its Wider Devon Sustainability and Transformation Plan which could have a significant impact on people requiring health care in the area. Following a discussion it was agreed that the Clerk would draft a covering letter to the NEW CCG and local MPs expressing the Council’s support for the letter issued by Combe Martin Parish Council.
  2. Grant Applications: The Clerk had distributed prior to the meeting a summary of the applications for grants this year, together with details of the spend against budget last year and the total that had been budgeted for various organisations for 2016/17.  The following grants were approved:

Proposed by Andrew Hewitt/Seconded by Barbara Babb

Village Hall                                         £500.00

Playing Field Association                 £900.00

Lemon Jelly Youth Club                    £300.00

Church Graveyard Maintenance     £200.00

North Devon Record Office             £200.00

Proposed by Andrew Hewitt/Seconded by Jim Lowe

Buckland Brewer Skittles Club        £200.00

Buckland Brewer Bowls Club          £200.00

Torridge Voluntary Cars                   £150.00

Of the original approved budget for the year. £50 was retained as it was expected that Citizens Advice would send a request later in the year.

Chris Turner of Lemon Jelly Youth Work attended the minute and gave an overview of activity at the drop-in centre. Andrew Hewitt will prepare an item about the scheme for Village Scene.

  1. Fields and Allotments:
    1. Blackhorse Fields Tenancy Claire McIntosh has sent the tenancy agreement but has not yet had a response from the tenant. Trevor Mills explained that he has been away but is due to sign shortly. 
  1. Works to Amenity Field Trevor Mills has obtained some prices for levelling and reseeding the field. He will confirm the final costs at a future meeting but it was believed that the works could be completed well within the total budget available of £9,000.00, of which only a few hundred has been spent so far.
  1. School Field: Jim Lowe explained that an agreement needed to be reached about the location of an entrance for the field and this this needs discussion with the Village Hall and the School. It was agreed that the Parish Council will be responsible for putting in the gate. Trevor Mills is to respond to an email from DCC concerning the legal agreement for lease of the field to the school.
  1. It was noted that the field previously tenanted by Brian Chappell had been vacated and works had been completed to reinstate the hedge that had been in dispute. The Clerk will advertise for expressions of interest in the field as soon as possible. It would need to be made clear that the field has a footpath across it. 
  1. Thornhillhead Moor Mast: Trevor Mills had spoken to Robert Hicks today but there was still no news. 
  1. Thornhillhead Moor: Review of Graziers’ Payments: Hicks & Co. had resolved a couple of outstanding issues where properties had been sold and new graziers needed to be identified. Also, the Clerk had forgotten to include one year’s worth of the payment to T J Coles for which an additional cheque was needed. A cheque made out last month to B Holt needed to be amended to pay L Holt. 
  1. 372 Bus Service: Some changes have been proposed by the DCC Transport Manager, John Richardson-Dawes. He has been made some changes that will enable the morning bus to take paying passengers again. This service will only operate during term times but a larger bus with a step that can be lowered will be used solving the problem of the current bus being inaccessible. This larger bus will be used for all journeys, not just the early morning one. Andrew Hewitt wondered whether the bus would be able to stop at Meddon Street so that passengers could walk from there to the Pannier Market, as the changes put forward meant that buses would no longer go that way.

 

  1. Battle’s Over – A Nation’s Tribute and WW1 Beacon of Light, 11th November 2018 A beacon event, similar to the one recently organised for the Queen’s 90th birthday, is being organised for 11th November 2018. The Parish Council needs to register by January 2017 if it wishes to take part in the official chain of beacons and it was suggested that a small group of people should be asked to undertake the organisation of the event. Janet Few of the History Group is already planning a local event at the same time. It will be a Sunday so there will be a Remembrance Service on that  The school might be asked to provide poems for event and it was thought that a display of 83 poppies could be made, one for each of the servicemen who died or served in the two world wars. Shirley Tilley suggested that knitted poppies could be used and a Community Tea was suggested. Details will be confirmed nearer the time but, in the meantime, it was agreed that the parish council would register for the beacon scheme. 
  1. Members’ Reports

Barbara Babb reported that the drain at Cherryvale Cottage is still blocked. Also, there are brambles in the hedge close to where the post office van parks. Andrew Hewitt will investigate to see if he can cut them back. 

Jim Lowe (i) said that he felt a Housing Survey was needed. These would normally cost between £2,500 and £3,000 but he had been in contact with DALC who had in turn contacted Torridge and they had offered to organise one for £300 in March 2017 as Torridge also needs the information for their own housing needs. The Parish Council would need to approve the survey template and deliver the survey forms to every household. It was agreed unanimously to undertake the survey and Jim Lowe will coordinate the details with Torridge Council. (ii) In relation to the proposed discussion about Cabinet style governance. He felt that this had not worked well as there had been varying degrees of commitment by members. Andrew Hewitt was effectively acting as the coordinator with outside bodies but there had little other input from other members. This will be discussed further at the meeting on 21st November. (iii) He also said that he felt that parishioners did not know what was now happening with the building of the new community hall and asked if an up to date report could be prepared for Village Scene. (iv) Jim will not be able to do the Village Scene summary for this month’s edition. Barbara Babb offered to do it for this month.

Trevor Mills (i) had collected the wreath for this year’s Remembrance Day service but he will not be able to attend. Jim Lowe offered to present it on his behalf. Matt Fry is to carry out some maintenance around the memorial before the event. (ii) Trevor also noted that leaves on the road on Glen Hill were building up again.

Shirley Tilley (i) reported that there will be a carol singing event in December on a date yet to be confirmed. (ii) She also said that the speed of traffic coming through the village continued to be a problem. (iii) Shirley also passed on a comment from George Heywood to say that there was an opportunity to purchase a snow plough attachment for a tractor but members felt this wasn’t necessary at this time.

 

  1. Planning
    1. Application: 1/1011/2016/FUL, 1 Rickards Row, Refurbishment of the existing dwelling, new roofing Supported unanimously
    2. Decision: 1/0784/2016/FUL, Land To The West Of Tower Hill, Outline application for 5 dwellings – Granted permission – Noted
  1. Accounts:
    1. Receipts and Payments
  1. i) Cash book balances as at 1st November 2016:
  • Parish Council Current Account was £17,306.34
  • Thornhillhead Moor Account was £4,329.35
  • Savings Account was £28,004.37 (The interest rate on this account reduces from 0.25% to 0.05% wef 1st December 2016)
  1. ii) Payments due (£4,755.29)
  • Parish Clerk’s salary, expenses and associated PAYE (October 2016): £367.42, including £54.80 PAYE
  • DALC, Conference Fees – £80.00
  • Hatherleigh Silver Band (Air Ambulance Fund Raising Event) – £200.00
  • Stephen Harding, Village Green Maintenance – £6.97
  • Village Hall, Grant                £500.00
  • Playing Field Association, grant                £900.00
  • Lemon Jelly Youth Club, grant                £300.00
  • Church Graveyard Maintenance, grant £200.00
  • North Devon Record Office, grant                £200.00
  • Buckland Brewer Skittles Club, grant £200.00
  • Buckland Brewer Bowls Club, grant £200.00
  • Torridge Voluntary Cars, grant                £150.00
  • Graziers Rights (Thornhillhead Moor Account) – £1,460.90

(A cheque signed last month for £150 for ‘B Holt’ was amended to pay ‘L Holt’)

 

iii)                 Receipts (BBPC: £5,786.42, Air Ambulance Fund: £1,080.00)

  • Air Ambulance Fund donations – £79.00
  • Field Rents – £600.00

 

There being no further business, the meeting closed at ­­­­10:10 pm.

 

Date of Next Meeting:

Parish Council: Monday 21st November 2016 (Chapel, 7:30pm)

Allotment Holders Meeting: Wednesday 30th November 2016 (Village Hall, 8:009m)

Parish Council:  Wednesday 14th December 2016 (Buckland Brewer School, 7:30pm)

 

bbpc-minutes-091116_draft

Draft Minutes, Buckland Brewer Parish Council, 12th October 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL HELD ON

WEDNESDAY 12th OCTOBER 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Mrs Marie Douglas, Mr Andrew Hewitt, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.

Also in attendance             ­1 member of the public

Parish Clerk:                        Patrick Blosse

 

  1. Apologies for Absence Rosie Beer, George Heywood 
  1. Minutes of the Meetings of the Parish Council held on 14th and 29th September 2016:    The minutes of the meetings held on 14th and 29th September 2016 were confirmed and signed subject to a change being made to item 342 to amend the words “Old Vicarage end” to “Gorwood Road end”.
  1. Declarations of Interest None
  2. Public Participation None
  1. Clerk’s Report:
    1. Correspondence: The Clerk had distributed 43 items of correspondence by email since the last meeting. He highlighted the date of the first meeting of the Bideford & Northam Area Advisory Group, which is to be held at 7:00pm at Bideford Town Hall on 25th October 2016 (Andrew Hewitt to attend), invitations to this year’s Devon Highways Town and Parish Conferences (Hatherleigh, 22nd November – Andrew Hewitt to attend) and notification of a public examination of the Draft Local Plan, also on 22nd November starting at 10:00am (Jim Lowe to attend). Jim Lowe had read in correspondence from the Rural Services Network about the possibility of grants for local bus services and will investigate this further. He also asked for an item about the threatened closures at North Devon District Hospital to be added to the next agenda. 
  1. Invitation from Cllr. Barry Parsons to Attend a Parish Council Meeting: County Councillor Barry Parsons has asked if the Parish Council would like him to attend a Parish Council meeting in view of the boundary change that will see Buckland Brewer falling into his division with effect from 2017. The Clerk will send him a list of forthcoming dates. 
  1. Reporting Potholes and Other Highways Maintenance Issues: The Clerk reminded members that there is now an interactive website that can be used by anyone to report potholes, fallen trees, drainage problems and most other highways issues. This is by far the most effective way to report problems as it used by Devon Highways as there works ordering system. He asked that in future members should use this site themselves or recommend it parishioners who bring matters to their attention. The person who has seen an issue is the best person to report it as they can pinpoint the position on the map more effectively. As a last resort the Clerk will report them but he needs an accurate description of the problem and its exact location before he can do that. The Clerk recommended that members do not wait until a parish council meeting to raise issues. 
  1. Setting a date for the Clerk’s Annual Appraisal: Barbara Babb suggested that item357 should be discussed by the Personnel sub-committee during the Clerk’s annual appraisal. This will take place in the Chapel at 7:30pm on Monday 21st November 2016 at 7:30pm in the chapel. 
  1. Website Development Update: The Clerk and Jane Lowe had visited a company in Exeter today to discuss the Council’s requirements. The meeting had enabled them to see what that particular company could offer and to get a better understanding about the support and training they could offer. He will now put together an overview of the Council’s website requirements and an outline site map and will obtain a minimum of three quotations with a view to having a replacement website online by Christmas. 
  1. Air Ambulance Night Time Flying Fund: Enid Booth has emailed the Clerk to say that she has received further donations amounting to £79.00. The Fund, including the £1,000 offered by the Parish Council, now stands at £6,623.90 with a further £2,118.00 committed from TAP Fund grants. Parkham Council has responded to a request to contribute by saying that they are themselves looking into the provision of a helipad in Parkham. Jim Lowe has obtained a quotation from Western Power for the installation of a supply (£579 + VAT) and the stack will cost a further £760.00. The erection of the landing lights for night-time flying has been reported as £5,595.56. It was proposed by Jim Lowe, seconded by Andrew Hewitt and agreed unanimously that the works should now go ahead. Following a brief discussion, it was agreed that improvements were needed to the entrance to the field.

 

  1. Hillpark, Refuse Collection: The Clerk read an email that had been received from the officer at Devon County responsible for road adoptions explaining the legal definitions. A resolution to the problem seems no closer. Without any further intervention, it could take up to 2 years before the road is adopted. The Council agreed to investigate the possibility of erecting a temporary open compound in the layby on the opposite side of the road from the entrance to the estate where residents could leave their refuse sacks for collection. (Trevor Mills an Andrew Hewitt to liaise.)
  2. Review of Cabinet Responsibilities/Delegation of Duties to the Parish Clerk: It was agreed that these matters would be discussed by the Personnel sub-committee during the Clerk’s annual appraisal.
  3. Communicating to Parishioners Who Does What in Local Government: Jim Lowe said that some parishioners are still unsure about who does what in local government and who to contact for help and advice. He will prepare a paper for inclusion in Village Scene and on the website.
  4. DALC Consultation: Council Tax Referendum Principals: Following a brief discussion, the Clerk was asked to draft a suitable response expressing the Parish Council’s disagreement with the principles.
  5. Buckland Brewer School:
    1. Foundation/Charitable Status: The Clerk had discussed this with the Headteacher, Gina Finch. There had been a lot of support from the consultation exercise. There will now be a further 4 weeks of deliberation by the Governors and Charitable Trust after which the Governors will make their final decision. The Parish Council’s proposal to co-opt a parish councillor to the Governing Board will be discussed at that time. The Clerk will invite the Head teacher to attend another Parish Council to report back.
    2. School Field Tenancy: No further information.
  6. Fields and Allotments:
    1. Blackhorse Fields Tenancy Andrew Heywood had not completed this piece of work before returning to college. It is now being done by Claire McIntosh.
    2. Fencing of Blackhorse Fields The works required by the parish council have been done by Andrew Hewitt and Trevor Mills. Further fencing works are needed by the tenant which he will need to do before introducing sheep.
    3. Works to Amenity Field Brenda Mills had written to the Parish Council to say that next year’s fete is to be held at the new village hall (provided that it is complete by then) on 9th July 2017 and will want to hire the field for the event. No guarantee can be given at this stage that the field will be ready. Most of the fencing and levelling work is being done by Trevor Mills and Andrew Hewitt and the top dressing will be carried out in conjunction with the building of the village hall. There was some discussion about the advisability of not employing contractors to carry out the work. Jim Lowe pointed out that there was a budget of £8,000 for fencing works. However, Trevor and Andrew said that the cost of employing contractors to do all of the work could be far in excess of the available budget. Marie Douglas suggested that the Young Farmers might be willing to help. It was agreed that fees and charges for the field would be considered together with the budget for 2017/18.
    4. Vacant Allotments One allotment plot has been let this month. Numbers 2 and 10 are still available. An Allotment Holders meeting has been booked in the Village Hall for 30th November 2016 starting at 8:00pm. The Clerk will write to all the allotment and field holders at the end of this month. 
  1. Thornhillhead Moor Mast: There has been no movement. Bob Hicks is waiting for a response from Arqiva. Andrew Hewitt will take another batch of photographs for comparison purposes. 
  1. Thornhillhead Moor: Review of Graziers’ Payments: Claire McIntosh is finalising an up-to-date graziers’ list. The Clerk had discussed the forecast income and expenditure for the SSSI for the remaining 6-year term. The figures were virtually unchanged from the forecast done last year with an annual excess of income over expenditure of over £3,000 and an anticipated surplus at the end of the term of between £30,000 and £40,000, depending on how much is needed for fencing repairs and renewals. A worst case scenario of having to replace all of the fencing would still leave a substantial surplus and it was recommended by Bob Hicks that the graziers payment ought to be increased as it is the graziers who are entitled to any surplusses. It was proposed by Andrew Hewitt, seconded by Jim Lowe and agreed unanimously to increase the payment from £5.00 per head to £7.50 per head, which amounts to an annual increase in expenditure of about £750.00. Hicks and Co. had drafted a number of letters to graziers explaining the current situation and requesting confirmation of various changes to the names on the list. These were all approved unanimously.  
  1. 372 Bus Service: Deferred to next meeting.
  1. Members’ Reports

Barbara Babb (i) The WI had held another defibrillator/CPR training session that had been well attended. David Watson reported that when they had gone to fetch the defibrillator for the meeting they found the heated box, with the machine still in it, taken down from the wall. It has now been replaced. The Clerk will investigate. (ii) Barbara also reported that the bench by the village green is damaged and needs a coat of paint. Andrew said that he would see if he could mend it and Jim Lowe offered to repaint it. (iii) Barbara talked about the article in the last Village Scene saying that there was no summary of the Parish Council meetings. She said that some parishioners were worried that the website was going to take over from the Village Scene and that they felt that too much money was being spent on it. It was pointed out that there had been no report last month because, at the moment, Marie Douglas is too busy at work to do it. Andrew Hewitt said that the Parish Council has a statutory duty to post minutes and agendas on the website and Jim Lowe reminded the Council that minutes are also posted on notice boards and in the Council’s information point. Marie Douglas felt that she could not produce the summaries until her workload reduces, possibly after next January. In the meantime, Jim Lowe offered to produce monthly summaries on her behalf. 

Marie Douglas reminded the Clerk that he had undertaken to put a template of the allotment terms and conditions on the website. The Clerk thought this had already been done but will check again.

Andrew Hewitt had attended a DALC HTOC meeting and supplied a summary of what had been discussed. It was noted that DCC depots at Torrington and Okehampton might close as a result of the change in Highways contractor from SWH to Skanska.

Jim Lowe reported that he and Andrew Hewitt had attended the DALC Conference. The leader of DCC had talked about Devolution but Jim felt that this discussion was going round in circles and seemed unlikely to happen. Neighbourhood Plans had been discussed. These seemed expensive and time consuming and their worth in comparison to the existing settlement Plan was questioned. It was felt that the Council would need professional advice before starting such a project.

Shirley Tilley agreed that there were some parishioners who could not or don’t want to access information from the website.

  1. Planning
    1. Decision: 1/0706/2016/FUL – 6 Castle Meadow, Erection of single storey garden room, to be built on the rear (south elevation) – Granted Permission
    2. Decision: 1/0791/2016/FUL – 26 Hillpark, Single Storey Garden Room – Granted Permission
    3. Decision:
      1. 1/0763/2016/AGMB – Agricultural building at Woodwall – Granted Permission
      2. 1/0761/2016/AGMB – Agricultural building at Woodwall – Refused (Insufficient Information)
    4. Additional Local Plan Consultation:
      1. Proposed Main and Minor Modifications No comments
      2. Traveller Site Allocations Development Plan Document No comments
    5. S106 Consultation, 1/0088/2016/OUTM, Land at Southwood Meadow Members offered the following possible uses for S106 funds from this and any future planning applications:
      1. Re-tarmacking of the village green
      2. Tarmacking of the village hall car park
  • Dressing rooms or other similar extensions to the village hall
  1. Resources for road wardens
  2. Salt supplements and other bad weather contingencies
  1. Accounts:
    1. Receipts and Payments
  1. i) Cash book balances as at 1st October 2016:
  • Parish Council Current Account was £17,958.75
  • Thornhillhead Moor Account was £12,237.25
  • Savings Account was £18,004.37 (The interest rate on this account reduces from 0.25% to 0.05% wef 1st December 2016)

The Clerk recommended that a sum of £10,000 is transferred to the savings account and a letter of authorisation was signed by the Chair and Vice-Chair

  1. ii) Payments due (£865.20 +VAT)
  • Parish Clerk’s salary, expenses and associated PAYE (September 2016): £353.62, including £63.90 PAYE
  • D & I Bridgeman & Son, fencing materials – £210.28 + VAT
  • Grant Thornton, Audit Fee – £200.00 + VAT
  • Tamar Trading, Fencing materials – £71.14 + VAT
  • Slee Blackwell Solicitors, disbursements – £30.16

iii)                 Receipts (BBPC: £5,786.42, Air Ambulance Fund: £1,080.00)

  • Air Ambulance Fund donations – £80.00
  • Bridge Trust, Air Ambulance Fund Grant – £1,000.00
  • TDC: 2nd instalment of precept – £5,561.42
  • Field Rents – £185.00
  • Allotment rent and deposit – £40.00

 

 

There being no further business, the meeting closed at 9:55 pm.

 

Date of Next Meeting:

Parish Council:  Wednesday 9th November 2016 (Buckland Brewer School, 7:30pm)

Personnel Sub-Committee: Monday 21st November 2016 (Chapel, 7:30pm)

bbpc-minutes-121016_draft

Draft Minutes, Buckland Brewer Parish Council, 29th September 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL HELD ON

WEDNESDAY 29th SEPTEMBER 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Miss Rosie Beer, Mrs Marie Douglas, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe and Mr David Watson.

Also in attendance             ­­Gina Finch, Headteacher of The Flying Start Federation. Trevor Cope, Hon. Alderman of East Devon Council and Cllr. Robin Julian

Parish Clerk:                        Patrick Blosse

  1. Apologies for Absence Trevor Mills, Shirley Tilley and Cllr. Alison Boyle 
  1. Declarations of Interest It was agreed that Barbara Babb and George Heywood should declare an interest in view of a covenant on the school field but that they should be permitted to take part in the debate. In the circumstances it was felt appropriate that Barbara should not chair the meeting. Jim Lowe took over as Chair.
  2. Public Participation None
  1. Buckland & Parkham Schools, Atlantic Coast Co-operative Trust Consultation: The Chair thanked Gina for attending the meeting and she introduced Trevor Cope, who had some experience of establishing foundation schools and was supporting The Flying Start Federation with their proposals. Gina explained that she and the school governors were looking for longevity for the Federation and were concerned that the government’s present drive towards academy schools could be a threat to small schools like theirs. The Federation has allowed both schools to flourish and roll numbers are rising, but the number of pupils on the roll is the key element of the funding formula, making smaller schools less viable than larger ones. The governors feel that they want to retain control of the Federations future development and partnership arrangements. The option presented by the Atlantic Coast Charitable Trust would enable them to retain the school’s identity and a great deal of autonomy within a cooperative partnership. The alternative would be for the Federation to be absorbed within a multi-academy trust where its small size and relatively poor resources could make it vulnerable to closure. Trevor Cope gave the example of ‘Harris Carpets’ and ‘Reach’ academy trusts which had resulted in ‘orphaned’ schools. A cooperative like the Atlantic Coast Charitable Trust would, instead, be a part of the community, retaining village schools as vital parts of their communities. Barbara Babb noted that the public meetings, although attended by quite few parents, seemed to be supportive. In response to a question from the Clerk, Gina explained that there was no risk that the school governors could be overruled by the charity trustees in the event of any conflicts. Gina also explained that the Federation would still buy in many of the support services that it currently gets from DCC, like HR, payroll and health & safety in the same way that it does now, They would still be maintained schools. However, the cooperative partnership arrangement would provide economies of scale (such as buying in cheaper training services) and a wider pool of support, skill and teaching resources when needed. The Trust is obliged to retain the freehold of the school and its assets for educational purposes only and it could not sell the school. Only the governors could make that decision. In those terms, the schools would probably be more secure than under the present arrangements. George Heywood asked about the admissions policy. Gina said that the current policy would continue but it is DCCs statutory responsibility to maintain sufficient school places. David Watson asked what would happen if the Federation was forced to become an academy. Gina said that they would be in a stronger position to ensure that such an academy could be run on cooperative principles. Rosie Beer asked if the staff would be protected by TUPE legislation, which Gina confirmed would be the case. Marie Douglas asked about the potential size of the Trust and whether it could get so big that some of its benefits could be lost. Gina and Trevor explained that the inherent object of the partnership was to retain close links with the community and that this would ensure that it could not outgrow its initial purpose. They felt that there was no ‘optimal’ size but that they are now “virtually there”. Jim Lowe asked about the accountability of the Charitable Trust. Gina explained that the parish council would need to contact the Governors. Jim also asked about the school field and whether any progress had been made in drawing up a lease. Gina said that her administrator, Bridget had been dealing with the matter and would follow it up. Cllr Robin Julian said that he was in favour of the Federation’s proposals and that he would be trying to encourage similar arrangements throughout the county. The Chair thanked Gina and Trevor who left the meeting at this point.

 

It was agreed unanimously that the Parish Council supported the Federation’s proposal and completed most of the consultation questionnaire. The Clerk was asked to draft a suitable response for question 5 and to write to Gina Finch to thank her for attending the meeting and for her excellent presentation. It was suggested that, to forge a stronger link between the two organisations, the Parish Council should ask whether a parish councillor could be co-opted as a school governor.

 

  1. Planning
    1. Application: 1/0110/2016/FUL, The Stable, Little Tythecott, Submerged double garage with home office and workshop and store above This application had been called in and was due to be discussed at the next Plans Committee on 4th It was agreed that Barbara Babb would attend the meeting on behalf of the Parish Council.

 

  1. Late Items The Clerk explained that a number of items had arisen since the agenda for this meeting was advertised that required attention before the next scheduled meeting:
  1. S106 consultation, Land at Southwood Meadow      This item had been discussed at the last meeting but the Council had chosen to make no comment because it had objected to the application. The Clerk explained that this request by the Planning Department had no regard to whether the Parish Council supported the scheme or not, but that it gave the Council an opportunity to influence the level and use of S106 monies, not only for this particular scheme, but also to establish a ‘wish list’ that could be used in future negotiations on other applications. It was agreed to add the item to the next agenda for further discussion.
  2. DALC Conference Four places had been booked for the DALC Conference on 11th October but the Clerk explained that he would not be able to attend.
  3. TDC Standards Committee Applications had been invited for non-elected representatives on Torridge Council’s Standards Committee. The closing date is 12th Andrew Hewitt offered to apply for the post of Parish Council representative.
  4. DCC Highways Contract An ex-councillor from Holsworthy had written seeking support for her complaint about the appointment of a new highways contractor with effect from 2017. Members could see no merit in her argument and agreed to take no action.

 

There being no further business, the meeting closed at 9:10 pm.

 

Date of Next Meeting:

Parish Council:  Wednesday 12th October 2016 (Buckland Brewer School, 7:30pm)

 

bbpc-minutes-290916_draft

Minutes, Buckland Brewer Parish Council, 10th August 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL HELD ON

WEDNESDAY 10th AUGUST 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Mrs Marie Douglas, Mr Andrew Hewitt, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.

Also in attendance             ­­4 members of the public, Cllr. Robin Julian and Cllr. Alison Boyle

Parish Clerk:                        Patrick Blosse

 

  1. Apologies for Absence George Heywood and Rosie Beer
  1. Minutes of the Meetings of the Parish Council held on 13th July 2016: The minutes of the meeting held on 13th July 2016 were confirmed and signed.
  1. Declarations of Interest None
  1. Public Participation Enid Booth presented the Parish Council with a donation of £740.00 towards the Air Ambulance Fund, which had been raised from donations by 10 parishioners. Some donors had asked to remain anonymous and Enid asked for their details to kept known only to herself and the Parish Clerk. The Clerk undertook to keep Enid informed of any other monies that were added to the fund. The Council thanked Enid for taking on the role of coordinating the Air Ambulance Fund on behalf of the parish.
  1. Clerk’s Report:
    1. Correspondence: The Clerk had distributed 43 items of correspondence by email since the last meeting. He highlighted i) information from Torridge Council about the Community Grant Scheme and the Active Villages projects, ii) a letter from Buckland Brewer School about the allocation of parking places in the new village hall car park, which the Clerk had advised should be dealt with by the Village Hall Committee, iii) a public meeting about NHS cuts at Great Torrington Bowling Club on 20th August, iv) information from Torridge Council about contact details and dispensation rules, v) the Plans Committee Code of Conduct, and vi) details of the Devon Minerals Plan consultation.
    2. Website Development: The Clerk had also distributed an outline of the heads of agreement for a new website developer and asked members to consider these and let him have any comments by the end of August.
    3. Refuse at Hillpark: Members asked whether any progress had been made on this issue. It was believed that the road had now been adopted by the County Council. The Clerk was asked to contact Richard Haste at Torridge Council again.

 319. Community Hall Update: Stephen Harding said that the site had been cleared ready for work to start. The Planning Department had now issued a Deed of Variation to the s106 agreement but it was unclear precisely what it was for or what it would achieve. It was agreed that Stephen Harding, Pat Blosse and Jim Lowe would meet with the Planners as soon as possible to clarify the issue. Stephen also explained that spoil and topsoil from the site would be used to level the amenity field and leave it ready for reseeding prior to use as a recreation field. It was hoped that the new community hall would be completed by May 2017. A suitable ceremony will be arranged. Trevor Mils said that the fence across the school field had been taken down and the field had been sprayed. That field will now be left until the site work has been completed, when it will be reseeded. The amenity field will be sprayed shortly. 

  1. Air Ambulance Night Time Flying Fund: In addition to the £740.00 presented by Enid Booth, a further donation of £100 had been received and a grant of £425 had been approved by Councillor Julian from Devon County funds. Including the £1,000 offered by the Parish Council, the confirmed contributions now amounted to £2,625. An application for £1,000 had been submitted to the Bridge Fund. The Clerk had also submitted an application for a grant from the Community Grants Scheme which needed to be approved by the District Councillor. However, Councillor Hicks had said that he had already allocated funds to the new village hall and said that he would need more information about the scheme. The Clerk had advised him to attend the next public meeting. Jim Lowe expressed his disappointment that Cllr Hicks was unsupportive. Trevor Mills said that he would talk to the councillor about it. Jim Lowe said that there would be another public meeting on 15th August when it was hoped further funds would be raised, and a Cream Tea has been organised for 29th August. 
  1. Village Green Maintenance: The Clerk had accepted a quotation from MF Garden Services at a cost of £189 per year (£13.50 per cut). This includes strimming and applying weedkiller on the paths and around the war memorial. He has offered to start work on the green on Saturday 13th August. Stephen Harding said that the Gardening Club had sown some seeds and the Council offered their thanks to him and the other members of the club.
  2. Fields and Allotments:
    1. Blackhorse Fields Tenancy There had been no contact from Bob Hicks yet. 
  1. Fencing of Blackhorse Fields Trevor Mills said that the fence posts had arrived this work and that he and Andrew Hewitt will be doing the work in their spare time. 
  1. Works to Amenity Field The Clerk had been contacted by a local farmer who was interested in making an offer for the grass from the field if it were available. This had already been cut once and was due to be sprayed shortly. 
  1. Vacant Allotments A tenant had asked to take on a second plot. There are currently three vacant but the terms and conditions state that only one plot should be let to each resident at any one time. It was agreed that, since there is no-one else currently wanting any of the plots, it should be let but that the terms and conditions should be amended to give the Council the right to terminate the lease if another resident, who does not already have a plot, would like it. It was agreed that such a restriction must allow the tenant to get the benefit of any crops from the current growing season. The Clerk will draft a suitable clause which he will distribute by email for members’ comments. 
  2. Brian Chappel’s Field: David Watson asked what was happening about this field. The Clerk explained that Brian’s tenancy would cease in September 2016. He will be required to reseed the area where he had hay bales stacked, otherwise no action is necessary until his tenancy has ended. 
  1. Thornhillhead Moor Mast: There had been no feedback from Bob Hicks yet. Trevor Mills will contact him for a progress report. 
  1. Members’ Reports

Andrew Hewitt talked about the work of the Community Safety Partnership within the Torridge Area.

Jim Lowe i) asked whether there had been any feedback from other Councils about contributing TAP Fund or any other monies to the Air Ambulance Fund. The Clerk explained that most of the Councils had not met to discuss it yet. He should have more feedback by the next meeting. ii) Jim also explained that his list of contacts was now completed and ready to be published. 

Trevor Mills said that the Village Hall Committee had asked when their annual grant would be paid. It was agreed that the Village Hall should submit its annual accounts, as other groups are asked to do and that the grant could then be paid at the next meeting. Other grant applications will be considered at the October meeting. He will ensure that an advert is included in Village Scene and the Clerk will publicize it on the website and email the regular grant claimants. 

Shirley Tilley i) said that a road closure had been requested for 3rd December 2016 between 8:00am and 5:00pm for the Christmas Market. Ii) The Post Office van had been issued with a new internet cable which seemed to be working and payments were now being processed more quickly. Iii) Shirley also said that a Cream Tea was being held to raise funds for the new Community Hall on 21st August between 4:00 and 6:00pm. 

Alison Boyle i) said that a new Advisory Board was being established for the Bideford Area (like those for Torrington and Holsworthy). It would meet twice a year with at least one meeting concentrating on rural issues. Ii) She said that Parkham Parish Council might be interested in contributing to the Air Ambulance Fund. Iii) Alison explained more about the Community Safety Partnership that was being driven by Citizens Advice. She said that a large number of people suffer stress and anxiety and this group will offer support in these areas.

Robin Julian i) said that North Devon District Hospital is a special case and that he was actively supporting the campaign to retain the hospital and its services. There will be a public meeting on 20th August at Torrington Hospital. Ii) e also talked about the devolution plans, which appeared to be stumbling at the moment over the issue of whether there should be a mayor. There was a discussion about the merits of unitary authorities, which had been attempted in Exeter without success. Iii) The new Police Crime Commissioner is trying to work with local communities and is employing more special constables and PCSOs. She is also looking ways to work co-operatively with the Devon and Somerset Fire Service and is promoting improved first aid training for PCs so that they can deal with more call-outs. Iv) Robin confirmed that the DCC grant towards the Air Ambulance Fund had been approved. V) Robin reported that he had received no feedback from DCC Highways as yet about the PO van marking. Vi) Cllr Julian was asked if he’d had any news about the bus service. He was still chasing this issue. 

  1. Planning
    1. Application: 1/0110/2016/FUL – The Stable, Little Tythecott, Submerged double garage with home office and workshop and store above Members opposed the application as it seemed that the applicant had not addressed any of the issues raised previously about the access, neighbour’s wall and soakaway.
  1. Application: 1/0706/2016/FUL – 6 Castle Meadow, Erection of single storey garden room, to be built on the rear (south elevation) Members noted that the drawings accompanying this application were very poor making it difficult to judge the impact of the scheme. They supported the application subject to the Planning Department being satisfied that it did not affect neighbours’ privacy.
  1. Application: 1/0730/2016/FUL – Canna Park, Part demolition of store and erection of two storey extension It was proposed by Jim Lowe, seconded by Barbara Babb and agreed unanimously to support the application.
  1. Accounts:
    1. Receipts and Payments
  1. i) Bank balances as at 29th July 2016:
  • Parish Council Current Account was £10,409.20
  • Thornhillhead Moor Account was £12,137.25
  • Savings Account was £18,004.37
  • ii) Payments due (£359.77 +VAT)
  • Parish Clerk’s salary, expenses and associated PAYE (July 2016): £296.02, including £58.40 PAYE
  • D & I Bridgeman & Son, fencing materials – £63.75 + VAT 
  1. Financial Regulations: As the member responsible for finance issues, Marie Douglas had been asked by the Clerk to look at a model version of Financial Regulations and to make any amendments she thought appropriate to Buckland Brewer Parish Council. Marie will report back on this issue later in the year.

 

There being no further business, the meeting closed at 9:35 pm.

Date of Next Meeting:

Parish Council: Thursday 25th August 2016 (Buckland Brewer School, 7:30pm) – Planning Items only

Parish Council:  Wednesday 14th September 2016 (Buckland Brewer School, 7:30pm)

 

 

 BBPC Minutes 100816_draft

 

 

Draft Minutes: Buckland Brewer Parish Council, 13th July 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL HELD ON

WEDNESDAY 13th JULY 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Miss Rosie Beer, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.

Also in attendance             ­­2 members of the public, Cllr. Robin Julian and Cllr. Alison Boyle

Parish Clerk:                        Patrick Blosse

  1. Apologies for Absence PCSO Liz Rendle, Marie Douglas

 300. Minutes of the Meetings of the Parish Council held on 8th and 27th June 2016: The minutes of the meetings held on 8th and 27th June 2016 were confirmed and signed.

  1. Declarations of Interest None
  1. Public Participation None
  1. Clerk’s Report:
    1. Correspondence: The Clerk had distributed 40 items of correspondence by email since the last meeting. He highlighted i) feedback from the Planning Engagement seminar that some members had attended relating to material planning considerations and the conversion of farm buildings to dwellings, ii) information from the Fire Service that had been added to the website, iii) invitations to some public meetings and iv) the coming year’s surgery dates for Geoffrey Co, MP. He had not had any further contact from DCC Highways about the PO Van markings but had contacted Cllr Robin Julian, who reported that he was discussing the situation with them.
    2. Parish Website: The Clerk had met with Jane Lowe to outline an approach to improving the parishes website and this was explained in detail by Jane Lowe. (see appendix 1) Jane and the Clerk were asked to proceed with the scheme as outlined and to identify 3 potential suppliers to develop the website. It was agreed that the Webmaster and any other volunteers and helpers should not be out of pocket and that all reasonable claims for expenses would be reimbursed by the Clerk.
    3. Rubbish Collection at Hillpark: The Clerk had brought the matter to the attention of Cllr Robin Julian, who had said that he would take up the case but that it was unlikely that it could be speeded up.

 304. Devon Air Ambulance: Feedback from Public Meeting, 15th June 2016: The Clerk had consulted with DALC, who had confirmed that any contributions by the Parish Council to this scheme would come under s137 powers. This limits the Council’s to spending more that £4,900 per year on all s137 activities. They had recommended that it would be a suitable scheme for a TAP Fund application. It was agreed that the fund would need to be managed by the Parish Council and that the equipment would be owned and maintained by them. Jim Lowe reported that Toby Russell of DAAT had attended a public meeting in Buckland Brewer Village Hall on 15th The scheme had received a lot of positive support with offers of donations being made straight away. Cllr Andrew Hewitt also offered to make a donation to get the fund started off. Jim Lowe is organising a Quiz Evening for 25th November, with the proceeds going to the scheme. Cllr Julian said that he had already donated some money towards another remote landing control system and that he would be happy to approve a grant of about £500 for this one as well, for which the Council offered their thanks. A further public meeting is arranged for 14th July 2016. 

  1. Consultation re PRS for Music Licenses: The Clerk pointed out that the Parish Council had no need to pay any Performing Rights Fees and recommend referring the consultation to the Village Hall, which was agreed.
  2. 372 Bus Service: Discussion introduced by Jane Lowe Jane Lowe explained that she had pursued her complaint about this service with DCC Transport Services but had received no satisfactory replies about either the quality of the service of the allocation of subsidies. She has also written to the contractors and to Geoffrey Cox MP, Cllr Parsons of Torridge Council and Cllr Julian of Devon County. There had been no response from the contractor but the three elected members had been supportive. Mr Richardson-Dawes of DCC Transport has said that the complaints have been taken up with the contractor, who has been issued warning notices and he hoped that this would result in an improved service. However, he had explained that rural services are subject to exemptions that meant it did not have to meet the usual standards for providing a service suitable for the disabled. He had suggested using the Ilfracombe Ring and Ride service, but Jane felt this was not suitable for the elderly as trips have to be booked in advance and circumstances often change from day to day with elderly and disabled passengers. Cllr Julian said that the driver who had driven past Jane on one occasion, and failed to either take any money or keep to the scheduled route, was under investigation. A comparison was made with the Westward Ho! Service which is advertised as running every 10 minutes, but almost empty buses are often seen arriving in Bideford hard on each other’s heels.
  3. TAP Fund 2016/17: Joint Lengthsman Scheme: The Clerk had contacted all of the parish councils sharing a border with Buckland Brewer and Peters Marland, which had previously joined in applications submitted by this council. Peters Marland had responded to say that they preferred to pursue a ‘health’ scheme (either a defibrillator or first aid courses). Frithelstock were interested but wanted reassurance that they would have control over who was employed to work within their parish and were consulted about how the scheme would work. Shebbear meets next on 12th Parkham had discussed the issue but they already had a reciprocal arrangement for clearing ditches and similar works with Woolsery and are now contacting them to see if they have any similar project in mind.  None of the other parishes had yet met to discuss the proposal.  It had been announced that any unclaimed amounts from 2015/16 could be rolled-over and this means that Buckland Brewer is now entitled to claim £718 for 2015/16 and £730 for 2016/17, making a total of £1,448.00. On reflection, members decided that a joint Lengthsman scheme was probably too complicated to operate and they preferred to make an application for funds to help towards the night time flying scheme. The Clerk will contact the neighbouring parishes again with a proposal.
  4. Village Green: Shirley Tilley said that the village green was looking untidy and that the person that had previously cut the grass had now moved from the village. There is an annual budget of £220 for grass cutting and maintenance of the village green. Members agreed to give the Clerk delegated authority to obtain quotes and appoint a suitable local contractor. Shirley Tilley and Trevor Mills are to contact known individuals to ask them to contact the Clerk.
  5. Fields and Allotments:
    1. Blackhorse Fields Tenancy There had been no contact from Bob Hicks yet. The tenant will be cutting the grass in the next few weeks.
    2. Fencing of Blackhorse Fields The fencing cannot be done until the grass is cut. It was reported that a bill is expected from Richard Metherell for hedge trimming.
    3. Works to Amenity Field George Heywood had offered to spray the field but his insurance would not cover him for the work. He will ask Tom Wood if he can do it. Trevor Mills will cut the rest of the grass areas. He has already cut the school field. Andrew Hewitt suggested that Trevor should be reimbursed for the cost of his diesel but Trevor declined the offer. Tom Wood will also be asked to trim the edge of the footpath.
    4. Additional Gate for Allotments/Allotment Deposits               Members decided not to pursue this suggestion any further. Mario d’Agostino of plot 12 is due a refund of his deposit. Andrew Hewitt will inspect the plot this week.
    5. School Playing Field Trevor Mills reported that a meeting had taken place this afternoon at the school with representatives from Devon County Estates Services and the school. An amicable agreement had been reached about the fencing, location of gates, grass cutting and maintenance issues. DCC will compile a management agreement. Trevor also said that the s106 agreement had been sent for signing off today and that this should mean that the planning application for the new community hall will be approved in the very near future. Pearce’s have said that they plan to start work on the site on 8th August with a target completion date of May 2017.   
  1. Thornhillhead Moor Mast: Bob Hicks is continuing to negotiate terms with Arqiva. George Heywood will contact him for a progress report.
  1. Members’ Report:  Barbara Babb gave a report of the Queen’s Birthday street party and thanked the parish council, the ladies of the Jubilee Committee and other helpers who had all worked together to make it a great success. Barbara provided a detailed breakdown of the receipts and payments for the event. (see Appendix 2) There is a sum of £277.17 remaining in the Jubilee Fund. It was agreed that this should stay in the fund for future events of this nature.

Andrew Hewitt summarised a report of the DALC Larger Councils sub-committee held on 9th June 2016. He felt that they were unaware of the issues surrounding devolution and the threats to health services, particularly in the north of the county. Andrew will circulate a copy of the minutes.

Shirley Tilley i) said that she had experienced a long wait to collect money from the Post Office van recently and that she knew that this was a regular problem which particularly affected elderly parishioners who rely on the van to collect their pensions. The delay was due to the ATM system not working due to poor internet access and it was believed that the van was still using the old broadband network. The Clerk will write to postmaster at Woolsery Post Office. Ii) Shirley also said that there was still a problem with cars parked at the corner of Gorwood Road but it was felt hat little could be done about in a rural area like this.

Alison Boyle reported that the Boundary Commission’s review of the wards within Torridge was still in progress. Following the meetings which she had held with parish councils, and a subsequent meeting with Cllr. Whittaker, the decision had been made by TDC to initiate a third Advisory Board which would be based in the Bideford area.  She believed there would be an annual meeting which would focus on the rural issues in the Bideford area.

Robin Julian spoke about progress with devolution. He had attended an LGA meeting recently where various governance options had been discussed but no firm agreements had been made, except that Cornwall had decisively declined to take part in the process. He was concerned about the possible closure of A & E at North Devon Hospital and the loss of services like ENT. He hoped that recent changes in central government might improve matters. The next full council meeting for DCC is 28th July.

Police Report       The Clerk read a report provided by PCSO Liz Rendle. In the past 2 months there had been 2 crimes: 1 telecommunications crime and 1 complaint of a dog not under proper control. Liz Rendle and John McGovern had attended the fete last weekend, where they offered parishioners crime prevention advice and answered their questions. July is national scam awareness month. For more information on scams follow this link: http://www.thinkjessica.com/ 

  1. Planning
    1. Application: 1/0589/2016/FUL – Hembury Orchard, Proposed general purpose agricultural building It was proposed by Jim Lowe, seconded by David Watson and agreed unanimously to support the application.
  1. Application: 1/0649/2016/FUL – Cross View, Ground floor extension with alterations to the roof to provide first floor accommodation. It was proposed by George Heywood, seconded by Jim Lowe and agreed unanimously to support the application.
  1. Accounts:
    1. Receipts and Payments
  1. i) Bank balances as at 30th June 2016:
  • Parish Council Current Account was £10,620.53
  • Thornhillhead Moor Account was £12,137.25
  • Savings Account was £18,004.37
  • ii) Payments due (£2,341.15 +VAT)
  • Parish Clerk’s salary, expenses and associated PAYE (June 2016): £327.43, including £58.40 PAYE
  • Buckland Brewer Village Hall, Hall Hire – £17.00
  • Transfer to Thornhillhead Moor Account, VAT Reclaim 2015/16 – £100.00
  • Mario d’Agistino, Allotment Deposit Refund: £175.00
  • Torridge Council, Election Costs: £1,721.72 + VAT

 

iii)           Receipts (£1,707.47)

  • Allotment Rents: £30.00
  • Allotment Deposits: £100.00
  • VAT Reclaimed 2015/16: £1477.47
  • Transfer from General Account re Thornhill Moor VAT Reclaim 2015/16: £100.00
  1. Internal Audit Report: This had been reported at the previous meeting 
  1. Quarterly Budget Monitoring Report: The Clerk distributed copies of a budget monitoring report for the first 3 months of 2016/17 showing that 63% of the year’s income had been received in the first quarter as this included half the year’s precept and field rents, most of the year’s allotments income and nearly £1,500 of recoverable VAT. Only 20% of the year’s expenditure budget had been spent but some major items such as the election costs for last year, fencing for two of the fields and the annual grants had not yet been spent at all. (see Appendix 3)

There being no further business, the meeting closed at 9:50 pm.

Date of Next Meeting:

Parish Council: Wednesday 10th August 2016 (Buckland Brewer School, 7:30pm)

 

 

 

 BBPC Minutes 130716_draft

Buckland Brewer Parish Council: Minutes 11th May 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL

HELD ON WEDNESDAY 11th MAY 2016 AT 8:00 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Miss Rosie Beer, Mrs Maris Douglas, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, and Mr David Watson.

Also in attendance            ­­7 members of the public and Cllr Robin Julian

Parish Clerk:                   Patrick Blosse

 

  1. Apologies for Absence Shirley Tilley
  1. Election of Officers:
    1. Chair: Trevor Mills was proposed by Barbara Babb, seconded by David Watson and his re-appointment was agreed unanimously.
    2. Vice-Chair: Barbara Babb was proposed by George Heywood, seconded by Rosie Beer and her re-appointment was agreed unanimously.
  1. Appointments to Personnel Sub-Committee: It was unanimously agreed that there would be no change: Barbara Babb, Jim Lowe and Andrew Hewitt

 259. Appointment of Snow Warden: It was unanimously agreed that George Heywood would continue as Snow Warden.

 260. Appointment of Parish Council Member to Village Hall Trustees: Marie Douglas was proposed by Barbara Babb, seconded by George Heywood, and her reappointment was agreed unanimously. 

  1. Review of Dates for Future Meetings: It was agreed to change the day of the potential second meeting each month to the 4th Thursday in the month so that it does not clash with other regular meetings in the parish. It was also agreed unanimously that, in future, all meetings will start at 7:30pm throughput the year.

 262. Review of Standing Orders, Code of Conduct and Risk Assessment: It was agreed unanimously that the existing standing orders, code of conduct and risk assessment would be re-adopted with the change in meeting dates and times to be updated in Standing Orders to reflect the decision at item 261. 

  1. Minutes of the Meetings of the Parish Council held on 13th April 2016: The minutes of the meeting held on 13th April 2016 were confirmed and signed.
  1. Declarations of Interest None
  1. Public Participation None 
  1. Post Office Van (inc. representative from Post Office Ltd.): Andrew Fryatt of Woolsery Post Office, which supplies the post office van, attended the meeting. He explained that he would welcome having a designated parking area for the van as he concerned about the safety of his staff and the public, especially with other cars being parked in the area, such as those collecting children from the Under 5s group. Unfortunately, the cable that they use at the moment is too short for them to park any further way than they do now, but he has ordered a longer one. He needs a box 12 meters long to allow for the tail-lift. Andrew Hewitt will arrange for the space to be marked out. The Clerk will inform Andy Fryatt when it is ready to be used and contact the Under 5s Group to avoid parking in the space.
  2. Report by Lyn Layton on Queen’s Birthday event arrangements: Lyn Dayton explained that she had coordinated the ‘beacon event’ on 21st April as a community event and that many people had contributed their time and expertise to ensure that it was successful. Thanks were extended to Andrew Hewitt for renovating the beacon and a professional photographer who offered her services for free. The Clerk will put some photos from the event on the website. Lyn supplied a breakdown of the expenses for the event and explained that she had not needed any funding from the Parish Council’s budget for the Queen’s Birthday events. She reimbursed the Council £80 that had been paid to Jane Lowe for the supply of fireworks and explained that she had distributed the profits from the event to the various organisations that had contributed to organising the evening. Jim Lowe said that this was not what had been agreed previously by the Parish Council as any surplus had been intended to be used to fund the street party in June, after which the Parish Council would have distributed any surpluses remaining. Barbara Babb said that she believed that the £300 in the budget plus about £120 remaining from the Jubilee Fund would be enough to fund the street party and that, therefore, the surpluses from the Beacon Event were not needed. Andrew Hewitt said that the West End Precision tent had been damaged. Trevor Mills said that he will be able to repair it from spare parts that he has available. George Heywood offered thanks to Lyn and her team for organizing the event.
  3. Clerk’s Report:
    1. Correspondence: The Clerk had distributed 39 items of correspondence by email since the last meeting. i) A broadband voucher scheme was available for anyone experiencing speeds of less than 2mbps. The Clerk was asked to write to the organizers supporting the scheme and asking if people could claim retrospectively if they had already had to invest to improve their broadband speeds. Ii) It was noted that in the Devon Flood Risk Assessment, Torridge was not mentioned at all. Iii) George Heywood, Andrew Hewitt and Barbara Babb all wished to attend the afternoon Planning Engagement Session on 19th May 2016. Iv) Jim Lowe said that he was concerned by an item from Healthwatch that indicated that A & E at NDDH was under threat.
    2. Annual Parish Meeting: Jane Whittaker’s attendance as guest speaker at the Annual Parish Meeting had been confirmed and a list of 5 written questions had been supplied to her.
  1. DAAT: Night Time Flying: Jim Lowe explained that a public meeting is being held in the village hall on 15th June at which Toby Russell of Devon Air Ambulance will explain the night time flying plans and the need for local helipads with suitable lighting. A recent survey had indicated that their preferred site for Buckland Brewer is the new amenity field. He suggested that the Parish Council might consider kicking off a community fund for the scheme by contributing the £1,000 that had come from Arqiva. Marie Douglas wondered if we could also use TAP Fund monies.
  1. Land Transfer re S106 Agreement:
    1. Amendment to clause 12.2.2 The Clerk had today received notice from the Council’s solicitor that the land transfer documents had been completed and exchanged. The recommended change to clause 12.2.2 was therefore redundant.
    2. S106 Conditions/Village Hall Planning Consent Trevor Mills explained that a meeting of the interested parties was being arranged by Cllr. Morrish of Torridge Council. 
  1. Electoral Review of Torridge: Consultation Deferred to next meeting.
  2. Fields and Allotments: i) George Heywood said that a parishioner had commented to him that the new tenant of Blackhorse Fields lived outside the parish. Trevor Mills pointed out that the tenancy is through the parents who do still live in the parish and that a precedent had been set for this before.  Ii) Trevor Mills had spoken to Bob Hicks about the Blackhorse Fields contract, the Arqiva negotiations and the graziers list. His company is very busy at present but will get on to these things in due course. Iii) George Heywood said that some fencing works will be required for the field being vacated by Mr Chapple. Iv) Andrew Hewitt supplied the Clerk with an abusive letter from an allotment holder who was refusing to pay the deposits that had been levied last year and wished to cancel his tenancy. The Clerk will offer him the possibility of paying by instalments. 
  1. Thornhillhead Moor Mast: Bob Hicks is negotiating terms and will report back in due course. 
  1. Snow Warden’s Report: George Heywood that no salt had been used last winter. Fishleigh’s are happy to continue as the Council’s contractor. They have refurbished their spreading machine and have 4 tons of salt in store. There is another 0.5 tons in bags in the garage. Devon County has said that they will not fund the refilling of bins in the future. It was agreed that the Council should offer Fishleigh’s some compensation for storage and George Heywood will discuss this with them. 
  1. Members’ Reports

Barbara Babb: i) had been approached by allotment holders with a request for a wheelbarrow sized ‘hunting’ gate leading to the playing fields car park. This will be discussed by the trustees of the land and Barbara will report back. Ii) Barbara said that a number of items that people had tried to add to the website had not appeared on it, such as the Plant Sale. The Clerk had experienced similar problems and he will contact Peter McClymont.

Marie Douglas: noted that the allotments price structure and details of how to apply were not on the website. The Clerk will add an item, if possible.

Andrew Hewitt: i) had distributed notes of the Highways Conference that he had attended. There had been very little enthusiasm for the Road Warden scheme so a number of changes to the scheme were being proposed. A nominated Road Warden could be just a person who acted as a communicator with DCC. It was agreed that Andrew Hewitt would have to be properly trained/accredited and insured before he undertook any work on drains and this could only be done by joining the scheme. Therefore, Andrew will formally apply. Ii) Andrew had also distributed papers about the Parish Council Act, which will give parish councils more responsibilities and rights, especially on planning and transport issues. Iii) There is a Devon Strategic Partnership meeting on 10th June 2016 to which all are invited. Iv) Andrew had sent round a circular about devolution, which the Council was asked to respond to.

George Heywood: i) spoke about the Parish Councils Act and wondered whether more of the New Homes Bonus would be distributed to parish councils. Ii) He reported that there had been a serious accident at Catsborough Cross on 5th May 2016. The Clerk was asked to write to Devon Highways expressing the Parish Council’s concerns and asking them to ensure that sightlines were properly maintained. Iii) There are still 2 big potholes at Craneham Hill, and iv) the road from Thornhill Moor X to Chisham X has a very bad road surface.

Jim Lowe: i) said that the meeting of 23rd March had not been advertised in Village Scene and the wrong report of the meeting of 13th April had been published. Ii) Jim also reported that Jane Lowe had arranged a date with the Clerk for taking over the administration of the website on behalf of the Parish Council.

David Watson: reported ongoing problems with the bus with people sometimes unable to get on it. Andrew Hewitt wondered whether other local organisations would be willing to contribute towards a community bus. 

  1. Planning
    1. Decisions: 1/0005/2016/LBC and 1/1309/2015/FUL: Goutisland Farm Holiday Lets – Granted Permission
    2. Decision: 1/0246/2016/FUL: Eastview, Stibb Cross; Replace existing Cattle Corral with Agricultural Building – Granted Permission
  1. Applications: 1/0078/2016/FUL & 1/0080/2016/LBC: Higher Thorne Cottage Holiday Let & Higher Thorne; Variation to planning application 1/1867/1998 – Supported unanimously
  1. Accounts:
  1. i) Bank balances:
  • Parish Council Current Account was £10,730.79 as at 29th April 2016
  • Thornhillhead Moor Account was £12,137.25 as at 29th February 2016
  • Savings Account was £33,004.37 as at 29th February 2016
  • ii) Payments due (£15,514.92)
  • Parish Clerk’s salary, expenses and associated PAYE (April 2016): £295.47
  • Community First Trading, Insurance Premium – £219.45
  • Transfer to Playing Field Association: £15,000.00

iii)           Receipts (£.5829.43)

  • Precept, 1st Instalment: £5,561.43
  • Allotment Rents: £25.00
  • Allotment Deposits: £100.00
  • Community Shop, defibrillator donation: £63.00
  • Beacon Event, Refund: £80.00
  • iv) Annual Accounts 2015/16

The Clerk presented a set of annual accounts and the governance statement, requiring the Chair’s and the Clerk’s signatures for the 2015/16 year. The Clerk explained that these were due to be inspected by the internal auditor on 7th June and had to be ready for submission to the external auditor on 10th June 2016. The Annual Return was approved unanimously.

Datea of Next Meetings:

Annual Parish Meeting: Wednesday 18th May 2016 (Buckland Brewer Village Hall, 8:00pm)

Parish Council: Wednesday 8th June 2016 (Buckland Brewer School, 7:30pm)

 

BBPC Minutes 110516_draft

Allotments

If you would like to rent an allotment please contact the Parish Clerk, Patrick Blosse, on 01805 624832 or send an email to bucklandbrewerparishcouncil@gmail.com.

Rents are currently £15 a year for full-size allotments or £10 a year for half-size plots. In addition, when you first take out a tenancy, you will be asked to pay a deposit of £25 on each plot and a £75 deposit on each shed and/or greenhouse. These deposits are refundable  when you hand back the plot in a clean and tidy state. A copy of the terms and conditions is attached.

allotment-conditions-template

Minutes of Buckland Brewer Parish Council, 9th March 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL

HELD ON WEDNESDAY 9th MARCH 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Miss Rosie Beer, Mrs Maris Douglas, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.

Also in attendance             ­­3 members of the public and PCSO Liz Rendle

Parish Clerk:                        Not present (minutes were taken by Cllr Barbara Babb)

 

  1. Apologies for Absence Clerk, Patrick Blosse and Cllr Alison Boyle
  1. Minutes of the Meetings of the Parish Council held on 10th and 24th February 2016: The minutes of the meetings held on 10th and 24th February 2016 were confirmed and signed.
  1. Declarations of Interest None
  1. Public Participation                PCSO Liz Rendle gave a brief crime report. Here had been one crime reported recently involving the slashing of car tyres. Liz also recommended that parishioners should be extra vigilant about sheds and outhouses as thee had been an increase in break-ins of this type recently. Shirley Tilley had reported a van that had been parked in Gorwood Road for 4 days but the police had not responded when she called 101. Liz provided Shirley with an alternative email address that was connected to 101.
  1. Parish Council Representation on the Village Hall Committee Marie Douglas agreed to continue as the Parish Council representative on the Village Hall Committee and understood that this involved becoming a trustee of the Village Hall Charity.

 Clerk’s Report:

    1. Correspondence: The Clerk was not present. Jim Lowe suggested that the consultation paper that had been distributed concerning the Draft Local Plan should be deferred to a special meeting on 23rd March 2016 but also suggested that Buckland Brewer’s Wind Turbine policy should remain unchanged.
    2. Renewal of TTVS Subscription: It was agreed unanimously to renew the subscription to TTVS. (Increased from £10 to £25 per year)

229.  Funding for the North Devon Record Office: An outline management plan had been received from Barnstaple Town Council setting out how the North Devon Record Office would be administered and funded in future. The Clerk had already responded to say that the Parish Council had established an annual budget of £200 as its contribution to the running costs. Approval was proposed by Andrew Hewitt, seconded by Jim Lowe and agreed unanimously.

  1. Queen’s Birthday Celebrations: Temporary Events Notices: Jane Lowe had written to the Parish Council asking for recognition that she is the approved representative of the Parish Council in respect of the Temporary Event Notice for the Queen’s Birthday Celebrations and that the event would be covered by the Council’s public liability insurance. This had been confirmed by the Clerk prior to the meeting. It was proposed by George Heywood, seconded by David Watson and approved unanimously that Jane’s role for this event was recognised.
  2. Review of Parish Plan/Emergency Plan:
    1. Progress report from Working Group Jim Lowe has nearly completed a revised contacts list. No further work will be done once this is completed as a full review of the plan will be done in 2017.
    2. Grant applications for flood and community resilience schemes Barbara Babb had not heard any news about the grant application and will ask the Clerk to chase it up.
    3. Community Helipad/DAAT Nothing to report

232. Fields and Allotments:

  1. Blackhorse Fields: Invitations to Tender Deferred in the Clerk’s absence
  2. Thornhillhead Moor Mast: Following the request from Arqiva for permission to install new equipment on the mast, they had now made an offer of a one-off payment of £1,000. Members felt that this was not sufficient and therefore refused their permission at this stage and asked for the matter to be referred for the Council’s land agent, Robert Hicks & Co. Members noted that Arqiva had offered to meet any legal and professional fees.
  1. Members’ Reports

Andrew Hewitt (i) talked about government policy in relation to Social housing/ housing Association houses re the decision to allow tenants to buy them after 5 years. ii) He said that a review of District Council ward boundaries was planned and that, as many parish council seats are difficult to fill, it could result in the amalgamation of some parishes. (iii) Reminded members of the forthcoming DALC Highways Event that he will be attending.

David Watson said that the defibrillator training events had taken place but that they were not very well attended.

Barbara Babb suggested that further training could be organised through the WI in September and she will contact Julia Landolfi.

Jim Lowe (i) asked about the devolution plans for Devon and Somerset. Andrew Hewitt felt that the business plan being put forward at the moment had been too hastily put together and, at this stage, were at too high a level to be relevant to the parish council. (ii) Alex Dziurzynski, one of the village hall trustees, had telephoned him earlier in the week, and asked if he(Cllr Lowe) could speak to TDC Planning Department about the ongoing problems relating to the ‘Discharge of Conditions’ on the ‘S106 agreement’ which was being handled by RGP Architects to help move the project along. Cllr. Lowe questioned RGP’s involvement in the process. Cllr Lowe then contacted the Planning Officer, Sarah May, who asked if the Parish Council could e-mail her and let her have the details of the PC’s plans and proposals re the enclosing/fencing of both the amenity/sports field and the multi-use/school play area. (iii) He asked whether work could be started on the fence for the ‘school field’. Trevor said that work would start as soon as the weather improved.

George Heywood pointed out that it was lambing season and asked for parishioners to ensure that dogs were kept on leads and to be wormed and inoculated.  He also reported a blocked manhole in Thorne Lane.

Shirley Tilley said that the Post Office van now parks in an inconvenient place and asked if it could be moved further back down the road and away from the point where the road narrows to one lane. The Clerk will follow make enquiries. Andrew Hewitt suggested that a box should be painted on the road where we would like the van to park.

Maria Douglas said that she thought that the Goutisland Barn planning application that had been supported at the last parish council meeting was the same barn that the council had objected to at the meeting on 27th January 2016. The Clerk was asked to check the applications.

234. Planning

  1. Application: 1/0125/2016/AGMB: Woodwall, Frithelstock, Prior notification for the change of use of agricultural building to No1 dwelling under Class Q (a) It was proposed by Andrew Hewitt, seconded by David Watson and agreed unanimously to support the application

235. Charitable Trust Deferred to next meeting

236. Accounts: Deferred in the absence of the Clerk

Date of Next Meeting:

Parish Council: Wednesday 23rd March 2016 (Buckland Brewer School, 7:00pm)

Parish Council: Wednesday 13th April 2016 (Buckland Brewer School, 7:30pm)

BBPC Minutes 090316_draft

Parish Council minutes 24 February

Draft minutes of the Parish Council meeting Wednesday 24 February 2016

held at Buckland Brewer School
Members Present: Mrs Barbara Babb, Miss Rosie Beer, Mrs Marie Douglas, Mr Andrew Hewitt, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.
Also in attendance ­­Cllr. Robin Julian (DCC)
Parish Clerk: Patrick Blosse
Read on…

Parish Council minutes 10 February

Draft minutes of the Parish Council meeting Wednesday 10 February 2016

held at Buckland Brewer School

Members Present: Mrs Barbara Babb, Mrs Maris Douglas, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, Mrs Shirley Tilley and Mr David Watson.
Also in attendance ­­2 members of the public
Parish Clerk: Patrick Blosse

Read on…