Meeting held at the Buckland Brewer School, Wednesday 9 July 2014
Members Present: Mrs Barbara Babb, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, Mrs Kate Slocombe, Mrs Shirley Tilley and Mr David Watson.
Also in attendance 2 members of the public, Claire McIntosh (Hicks & Co.), PCSO John McGovern
Parish Clerk: Patrick Blosse
The Chairman opened the meeting with the sad announcement of the death on Wednesday 2nd June of Councillor David Lloyd who had offered many years of excellent service to the parish council including a period as Chairman. All assembled stood in silence in his memory for one minute. His funeral will be at 3:00pm on 17th July 2014, meeting afterwards in Buckland Brewer Village Hall.
1224 Apologies for Absence: Andrew Hewitt and Cllr. Robin Julian (DCC)
1225 Minutes of the Meeting of the Parish Council on 20th June 2014: The minutes of the meeting held on 20th June 2014 were confirmed and signed.
1226 Declarations of Interest: Trevor Mills regarding item 1242 (a)(i) – Cleave planning application.
1227 Public Participation: None
1228 Crime Report: PCSO John McGovern reported that there had been no crimes reported in the last 3 months. The team had been busy attending fetes and fairs etc. and would be attending the Buckland Brewer Fete on 12th July. He said that a new newsletter was being published for the whole of Torridge District and that he would ensure that this was sent to the clerk. Jim Lowe asked whether any of the equipment stolen earlier in the year had been recovered. John said that the equipment stolen from the van had not been found but the equipment from the locked storeroom on the building site, which he thought had been deliberately targeted, had been discarded not far from the scene. John had put an article in Village Scene recently.
1229 Clerk’s Report
Correspondence: A summary of various items of general correspondence was supplied to each member. The following item was specifically drawn to the Council’s attention:
Rural Services Network: Parish views sought on rural housing
SLCC Newsletter – Practitioners’ Guide
TTVS: Snippets, Issue 66
TDC: Community Infrastructure Levy Draft Charging Schedule: Consultation notification
TDC: North Devon and Torridge Local Plan: Sustainability Appraisal, Consultation notification
TDC: Statement of Community Involvement, Consultation notification
Rural Services Network (RSN), Seminar, Localism In Practice
DCC: Devon Remembers – Website Link
DCC: Day Services – Message from Councillor Stuart Barker
DCC: Residential Care Services Review
DALC: Newsletter, July 2014
Go North Devon: New Free Service for Cancer Patients
Rural Services Network: Weekly Email News Digest – Monday, 7 July, 2014
Torridge Area meeting – REMINDER – Langtree Village Hall, Wednesday 10th September, 6:00pm
RSN: Rural Vulnerability Service, RURAL BROADBAND – JULY 2014
Clerks & Councils Direct, July 2014
J Parker’s Wholesale Catalogue
Plantlife: Events Calendar
1230 Football Pitch Club House: Jim Lowe explained that Andrew Hewitt was going to obtain shuttering to secure the doors but this had not yet been done. A ‘keep out’ notice had been supplied by Phil Slocombe and this had been put in place. Councillor Robin Julian had offered to support the dismantling of the club house with a grant of £1,500 from the DCC capital grant scheme and had supplied the clerk with an application form. It was agreed unanimously to pursue the grant application and the form was signed by the Chairman. The clerk had not yet written to the FA for additional funding but undertook to do this in the near future.
1231 Thornhillhead Moor: Claire McIntosh reported that scrub clearing had been completed. The RPA had withheld £1,000 of the payment for these works because some stumps had not been treated and this sum had been held back from the payments to the contractors. A resident at Nattamoor could not get her pony and trap out of her property so it had been necessary to move some of the fencing. A claim had been submitted to RPA for the fencing works. This was not expected to be paid for another 4 weeks. An extra gate has been installed at one of the tenant’s expense. Flailing needs to be done before the end of July. All the ‘cattle grazing’ signs are now up. Natural England have posted a sign about their involvement in the scheme. The British Horse Society had complained that horses were cutting themselves on barbed wire by the gates. It was planned to resolve this by covering short stretched of wire by the gates in a protective sleeve. Fly tipping was still going on and Claire felt that there was nothing that could be done about it. PCSO John McGovern explained that this was a crime and should be reported to the police whenever anyone is seen doing it. Evidence can sometimes be obtained from the rubbish tipped if examined soon enough. Claire also reported that Japanese Knotweed was becoming a problem and would need to be dealt with. An attempt had been made to call a Commoners’ Meeting but there had been little interest shown. She suggested that discussions about payments to the graziers should be held once the payment for the fencing had been received. Shirley Tilley asked what would happen to the moor after the 10-year scheme was finished. Claire did not know but it was thought that the moor would probably revert to its previous state. The clerk reported that one of the contractors had asked for a cheque that had been made out to his company to be re-issued in his name and had supplied a new invoice. This was agreed and a new cheque was issued. Claire McIntosh returned the original cheque.
1232 Broadband: Jim Lowe reported that the PCC had agreed to the installation of an aerial on the church tower at a rent of £300 per year and that it was planned to install this by the 23rd July. The company had agreed to tie in a session to explain their services to potential new customers when they were in the area installing some of the systems that had already been ordered.
1233 TAP Fund Project: (i) Footpath restoration, Progress Report: A bill for £1,138.00 had been received from a local contractor for the works completed so far to Northwood Lane and Back Lane. It was agreed unanimously to settle the bill. Trevor Mills had carried out an inspection and explained that Northwood Lane had been re-surfaced up to the playing field and that it now had a ‘pretty good’ surface. One of the landowners had not been happy about loose stones choking his drains. Back Lane had been done along a short stretch around the dog bin and part of the way down the lane. It was agreed that Trevor would use some more of the Council’s scalpings to create a slope to rectify the stretch where water was still pooling. Trevor agreed to get the footpaths inspected by DCC. It was noted that some of the hedges needed trimming. George Heywood will talk to the residents. Barbara Babb reported that Lyn Layton was not satisfied with the footpath. Trevor Maggs had produced photographs for the grant submission and it was agreed that the Council would meet the cost of some Village Hall hires for him as compensation.
(ii) 2014/15 Application: There was a discussion about the possibility of submitting a claim for works to lay tarmac to the east of the village green. It was thought that this might cost in excess of £4,000 but the TAP Fund contribution this year would be less than £750.00. Trevor Mills will obtain a more accurate quotation.
1234 Hopper Saturday Bus: No response had yet been heard from the neighbouring parishes regarding the Hopper Bus Scheme. Jim Lowe had put an article in Village Scene but this had prompted no responses so far.
1235 Village Library: Plans were coming together and the Clerk had agreed with the PCC that shelves would be supplied in both the schoolroom and inside the church so that children in particular had some access to the books at any time.
1236 Babeleigh Barton Road: There had been no response to Jim Lowe’s letter to Cllr Stuart Hughes at DCC. Kate Slocombe reported that her son had recently sent a strongly worded email to Devon Highways. George Heywood suggested that the clerk should write to John Rouse, the High Sheriff of Devon, who owns property in Parkham. It was agreed that Jim Lowe would send another email to Devon Highways and that a formal complaint would be raised.
1237 School Bus Route: Jim Lowe reported that he had raised a formal complaint procedure on 8th July regarding the school bus route, as agreed at the previous meeting.
1238 Village Hall progress report: Jim Lowe reported that the Village Hall Trustees were making good progress in obtaining Hallmark Accreditation, which was an essential step in securing finance for the new community hall. This needed to be submitted by 21st August. Negotiations were under way with the developer, Pearce Construction, for the building works to be undertaken by them.
1239 War Memorial: Jim Lowe was still waiting for a quote for the pointing works so It was agreed that work should be started on the re-enamelling. Kate Slocombe suggested getting the schoolchildren to put out some small extracts of First World War poetry on the village green and it was agreed, subject to discussion with the PCC, to tie-in a small ceremony with the church service on 3rd August 2014. David Watson and Kate Slocombe would discuss the details outside of the meeting.
1240 Allotment & Field Tenancy Review: To set date for Finance sub-Committee Meeting: It was agreed that this matter would be discussed at a full meeting of the Parish Council on 23rd July 2014 as it would be necessary to call a special meeting to discuss planning applications on that day. The meeting will be in the village hall starting at 8:00pm. Barbara Babb, Kate Slocombe and David Watson offered their apologies in advance.
1241 Members’ Reports
George Heywood said that if a fence was erected between the club house and the allotments it would be possible to use the football pitch for more things, such as letting it out for sheep in the winter months. He undertook to obtain a quotation.
Trevor Mills (i) said that DCC had sent a lengthsman out recently who had undertaken work that he though was unnecessary and a repeat of what had been done before. (ii) He had tried to find details of the Buckland Brewer rural settlement submission in the recently issued website of the draft local plan but had not been able to do so.
Shirley Tilley asked if there had been any response to the request for contributions to the grass cutting in Orleigh Close. The clerk explained that he had not had time to write to them all yet but would do so shortly.
David Watson suggested that a Parish Council meeting should be held at Thornhillhead and it was agreed to hold the September meeting there.
(i) 1/0499/2014/AGRPD – Cleave, Prior approval of proposed change of use of agricultural building to a dwelling house – The Council unanimously supported the application but asked the clerk to point out to TDC that the covering letter talked about 1 dwelling house but the plans were to convert 2 agricultural buildings to 2 dwellings.
(ii) 1/0593/2014/LBC – Higher Thorne Cottage, Proposed alterations & replacement porch – supported unanimously
b) Decision:1/0386/2014/FUL – Horras Farm: Retrospective change of use of agricultural building to car repair workshop – Granted permission
c) Ross House: Jim Lowe had drafted a letter to Kate Little, Strategic Head of Planning for North Devon and Torridge and it was agreed unanimously to send the letter as drafted.
d) Old Shop Driveway: Jim Lowe had discussed this issue with the Enforcement Officer at TDC, Andy Fenge, but he could not help. Jim had been referred to a Tim Jones at Western Power, who had laid the drive as a form of compensation to the house owner not realising that it was no-man’s land. A site meeting had been arranged for 1:30pm on 10th July 2014. David Watson had not yet been able to find a map of the area.
e) Torridge/North Devon Draft Plan Consultation request: It was agreed that members would study the document on the TDC website and that the item would be added to the agenda for 23rd July 2014 for members’ feedback.
i) Bank balances:
Parish Council Current Account was £8,483.39 as at 30th June 2014
Thornhillhead Moor Account was £20,481.81 as at 19th June 2014
ii) Payments due (£5,072.90)
Parish Clerk’s salary, expenses and associated PAYE: £227.90
Tom Lloyd, scrub clearance – £3,600.00 (to replace cheque previously made out to ‘Tom’s Fencing & Woodland Care’
Buckland Brewer Village Hall, Hall Hire 28/5/14 – £7.00
Ray Hoyle, Works to Northwood Lane and Back Lane – £1,138.00 + VAT
iii) Receipts since last meeting (£3,625.25):
Contribution from Frithelstock Parish Council re SLCC Fee – £25.25
Returned cheque, Tom’s Fencing & Woodland Care- £3,600.00
(iv) Standing Order for SLCC Fee: The Clerk requested permission to set up a standing order for the payment of the SLCC Fee and this was agreed unanimously.
Date of Next Meeting:
Wednesday 23rd July 2014 (Village Hall, 8:00pm)
Wednesday 13th August 2014 (School Hall, 8:00pm)
There being no further business, the meeting closed at 9:45 pm.