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Minutes: Buckland Brewer Parish Council, 27th June 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL HELD ON

MONDAY 27th JUNE 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Miss Rosie Beer, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills.

Also in attendance             ­­8 members of the public

Parish Clerk:                     Patrick Blosse

 

  1. Apologies for Absence Marie Douglas, David Watson, Cllr Alison Boyle and Cllr Robin Julian

Jim Lowe pointed out to the Chairman that it had been agreed that any additional ‘Planning’ meetings would take place on the 4th Thursday of the month and asked why this meeting had been moved to the following Monday. The Chair explained that he and the vice-chair were both unavailable on the previously agreed date but that he would try to ensure that future meetings took place to the agreed schedule. Jim Lowe pointed out that the Council had an obligation to the parishioners to be consistent and transparent.

  1. Declarations of Interest George Heywood in respect of item 297.e, Bowden Farm Poultry Sheds
  1. Public Participation Louise Symons spoke in objection to the planning application for The Stable at Little Tythecott, item 297.a. She owns the drive over which access would be required for the building work to be done and the boundary wall, which she also owns, would have to be taken down. She would not give permission for this. She also said that the access that this would leave for the new garage would be only 1.4 metres, which would not be wide enough. She said that the owner does not live in the house, and that it is currently for sale with a sitting tenant. Another resident said that the building work would to be done over his existing soakaway.
  1. Planning
    1. Application: 1/0110/2016/FUL: The Stable, Little Tythecott, Submerged double garage with home office and workshop and store above Andrew Hewitt advised that the residents should talk to the Torridge Planners. He had spoken to Cllr. Bob Hicks, who had said he would call it in. Trevor Mills reported that he and Barbara Babb had visited the site and noted that it was a very small plot of land and that the plans don’t give an accurate picture of the site. It was agreed unanimously that the Clerk should write to the Planning Department to say that the boundary, drainage and soakaway issues should be resolved before the application is considered any further. The Clerk will also confirm with Cllr Hicks that he will call it in.
  1. Variation of condition: application 1/0106/2015/DIS for Land Adjacent Buckland Brewer County Primary School Torridge Planning had sent a copy of a proposed ‘management plan’ for the school field that had been compiled by the developer to meet condition 25 of the s106 agreement for the Hillpark development. This was believed to be the final stumbling block in having the planning application for the new community hall considered by the Planning Committee. The Clerk had distributed the proposed form of words by email and this had been expressly agreed by a number of councillors, with no objections and he had replied to express the Council’s agreement to the ‘plan’ in order to avoid any unnecessary delay. It was proposed by Jim Lowe, seconded by Andrew Hewitt and agreed unanimously to approve the Clerk’s action. It was reported that the School had also agreed to the ‘plan’.
  1. Decision: 1/0080/2016/LBC; Higher Thorne, Variation to planning application 1/1867/1998 – Granted Permission – Noted
  1. Decision: 1/0078/2016/FUL; Higher Thorne Cottage Holiday Let, Variation of condition 1 of planning application 1/1867/1998 – Granted Permission – Noted
  1. Application: 1/0116/2016/FULM: Bowden Farm, Poultry building to house 16,000 birds Having declared an interest, George Heywood left the room for this item. Jim Lowe that the parish council had identified part of Blackhorse Fields, directly across the road from the site of the proposed sheds, for light industrial development. Shirley Tilley said that the additional sheds would provide further employment to the parish. It was proposed by Jim Lowe, seconded by Barbara Babb and agreed unanimously to support the application. The Clerk pointed out that this application had been sent to Parkham Parish Council for consultation and the consultation period ended on 21st He had written to the Planners to say that this Council would be considering it but had received no response.
  1. Late Item: Post Office Van Marking A letter had been received from DCC Highways stating that the markings for the post office van are illegal and must be removed by 20th July 2016.  Barbara Babb suggested that we should talk to them. The Clerk had already written to Julie Pepworth at DCC Highways and Jim Lowe had tried to contact her but without any success or responses. Andrew Hewitt said that the letter was quite rude and left little room for negotiation. He suggested that Cllr Julian, who sits on the Highways Committee, should be asked to intervene. It was agreed that Andrew would draft a suitable letter to him and the Highways Department.

Date of Next Meeting:

Parish Council: Wednesday 13th July 2016 (Buckland Brewer School, 7:30pm)

 

BBPC Minutes 270616

Minutes: Buckland Brewer Parish Council – 8th June 2016

MINUTES OF THE PARISH COUNCIL MEETING OF BUCKLAND BREWER PARISH COUNCIL HELD ON

WEDNESDAY 8th JUNE 2016 AT 7:30 AT BUCKLAND BREWER SCHOOL

Members Present:             Mrs Barbara Babb, Miss Rosie Beer, Mrs Marie Douglas, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe and Mr Trevor Mills.

Also in attendance             ­1 member of the public and Cllr Alison Boyle

Parish Clerk:                    Patrick Blosse

 

  1. Apologies for Absence David Watson 
  1. Minutes of the Meetings of the Parish Council held on 11th May 2016: The minutes of the meeting held on 11th May 2016 were confirmed and signed.
  1. Declarations of Interest None
  1. Public Participation None
  1. Clerk’s Report: a Correspondence: The Clerk had distributed 26 items of correspondence by email since the last meeting. He highlighted i) A letter from Jane Lowe about the local bus service. Members were supportive of her attempts to seek improvement in the service and it was agreed to ask Jane to attend a later meeting. Ii) An increase of 1% in the Clerk’s salary wef 1st April 2016, with a further increase of 1% in April 2017 that had been approved nationally. It was proposed by Jim Lowe, seconded by Barbara Babb and agreed unanimously to implement the increase. Iii) An invitation to a flag raising ceremony on 20th June 2016, and Iv) details on an ‘Engagement Event’ being held by Northern Devon Healthcare NHS Trust at the Barnstaple Hotel on 13th June 2016. Jim Lowe complained that this had been arranged for a weekday afternoon when many working people were not able to attend. It was agreed unanimously that the Clerk should write a letter of complaint and to send a copy to Geoffrey Cox, MP. Jim Lowe had distributed an online survey which he asked members to complete and it was agreed that he would write a piece for Village Scene. V) Jim Lowe also noted from an article on Rural Housing that social housing would be required in new developments of 5 houses or more in rural areas and 10 houses or more in urban areas.

 b. Parish Website: Jane Lowe had offered to take on the day to day maintenance of the parish councils elements of the parish website. However, Peter McClymont has not responded to emails from the Clerk recently and items that are being ‘posted’ to the site are still not appearing on the internet. Jane suggested in her letter and it was supported by the Clerk, that alternatives should be explored to ensure that the Parish Clerk has more control over the posting of items to the site, especially in view of the Transparency Code requirements. It was proposed by Andrew Hewitt, seconded by George Heywood and agreed unanimously that the Clerk and Jane Lowe would work together to develop some ideas. 

c. Flood Resilience Grant Claim: The Council’s application for £250 under this scheme had been turned down because the board considered that our plan to only update the contact register at this time “does not fit under an Emergency Plan”. They have recommended applying again when we develop a complete Emergency Plan. 

  1. Matters Arising from the Annual Parish Meeting: i) An email had been received from Jane Whittaker responding to a number of points raised at the meeting. She had also emailed Trevor about the delays in dealing with the village hall planning application. Cllr Alison Boyle offered to host a meeting of the interested parties to progress the matter and it was proposed by Andrew Hewitt, seconded by George Heywood and agreed unanimously to take up her offer. The Clerk was asked to write to Jane Whittaker to thank her for her involvement. 
  1. Parking of the Post Office Van: Andrew Hewitt reported that the space had been marked out. He will put up a notice on the notice board and in the shop
  2. Electoral Review of Torridge: Consultation It was proposed by Jim Lowe, seconded by George Heywood and agreed unanimously that the Clerk would respond to the consultation to say that members felt that there should be 36 councillors with one councillor per ward.
  3. Queen’s Birthday Street Party: Jane Lowe had supplied a ‘Special Events’ form and it had been confirmed by Community First Insurers that the event would be covered by our public liability cover at no extra cost. Barbara Babb reported that she needed to recruit 4 more marshalls for the day and it was agreed that these would be George Heywood, Trevor Mills, Andrew Hewitt and Fred Babb.
  4. Fields and Allotments:
    1. Blackhorse Fields Tenancy There had been no contact from Bob Hicks yet. The tenant will be cutting the grass in the next few weeks.
    2. Fencing of Blackhorse Fields The fencing of the edge alongside the road is to be done by Andrew Hewitt. The tenant will be responsible for fencing the boundary with the allotments. The Clerk will remind Bob Hicks about the insurance and fencing issues.
    3. Centenary Fields Project Members considered an option to nominate the new amenity field as a Centenary Field, which might attract some grant funding in the future but would tie down the use of the field in perpetuity. Members agreed unanimously not to proceed with the proposal at this time.
    4. Works to Amenity Field Trevor Mills said that the Village Hall had already met its obligation to fence the area around the village hall site within 60 days as required by the s106 agreement, although this is temporary Heras fencing at present. It was agreed to erect a 2m high chain link fence next to the village hall alongside the school field, and a 1m high post and rail fence with sheep wire and gates at each end alongside the new path adjacent to the amenity field. Trevor Mills and Andrew Hewitt will meet to put together a project plan so that quotes can be sought.
    5. Additional Gate for Allotments Andrew Heard is to speak to the trustees of the Playing Field. Trevor Mills felt the gate was unnecessary and Andrew Hewitt said that he couldn’t see much advantage to having a small gate there.
    6. Vacant Allotments i) No 12 has recently been vacated and will be advertised.
    7. ii) The tenant of Plot 10 sent an abusive letter refusing to pay deposits and terminating his lease. Members approved the Clerk’s response to the letter. iii) Apart from the tenant of plot 10, there are three other tenants who have not yet paid their annual rents. The Clerk will send them reminder letters. 
  1. Thornhillhead Moor Mast: Bob Hicks is continuing to negotiate terms and will report back in due course.  
  1. TAP Fund 2016/17 Scheme: Notification had been received from Torridge Council that the TAP Fund Scheme would continue for the current year and that Buckland Brewer was entitled to claim up to £730. Peters Marland Parish Council had been in touch and were keen to combine with us again. They want to claim for a contribution towards a defibrillator. Members wished to explore the possibility of employing a joint lengthsman with neighbouring parishes and asked the Clerk to suggest this to them. 
  1. Snow Warden’s Report: George Heywood had discussed the cost of storing the salt supplies with the contractor and it was agreed unanimously that a payment of £150 should be made.
  1. Members’ Reports

Rosie Beer asked whether anything could be done about the rubbish collection at Hillpark. Trevor Mills had spoken to Richard Haste, the service manager, who had said that Torridge vehicles could not use the roads in Hillpark until they had been adopted by DCC. The Clerk was asked to write to Cllr Julian to ask if this could be progressed more quickly.

Marie Douglas reported that she had received more complaints about people parking at the end of Gorwood road and causing obstructions.

George Heywood reported that the large potholes on Craneham Hill had been filled in but that they were already sinking again.

Jim Lowe reported that the DAAT survey of the two possible sites in the village had identified the new amenity field as the most favourable and that many residents in the area had expressed their support. Jim Lowe suggested that the Parish Council should kick off of community fund for the scheme, which was likely to cost at least £5,000. Trevor Mills proposed that the Council should offer up to £1,000 in match funding from the Arqiva Fund and this was agreed unanimously.

Shirley Tilley reported that Torridge Council no longer provided a Dog Warden service.

Alison Boyle said that she had been quite active at various meetings at Torridge Council recently but that most of these were Part II items that she could not discuss. 

  1. Planning
    1. Decision: 1/1177/2015/FULM: 5 megawatt solar park and ancillary development (on 14.6 hectares of land)– Granted Permission
    2. Decision: 1/0125/2016/AGMB: Woodwall, Frithelstock, Prior notification for the change of use of agricultural building to No1 dwelling under Class Q (a) – Granted Permission
    3. A copy of a Public Path Diversion Order had been received in respect of Footpath No. 2, which had previously been discussed and approved by the Council. Jim Lowe was asked to lodge the papers at the Information Point.
    4. A consultation request has been received for a submerged garage and other works at The Stable, Little Tythecott and a response is required by 28th June, so it will be necessary to hold an extra meeting this month.
    5. The Clerk was asked to add the planning application for new chicken sheds at Bowden Farm to the next agenda and notify the Planning Department of the Council’s interest.
  1. Accounts:
  1. i) Bank balances as at 31st May 2016:
  • Parish Council Current Account was £10,472.79
  • Thornhillhead Moor Account was £12,137.25
  • Savings Account was £33,004.37
  • ii) Payments due (£1,285.12 + VAT)
  • Parish Clerk’s salary, expenses and associated PAYE (May 2016): £425.34, which includes £2.73 of backdated pay award, 1/3rd of the mileage cost of delivering and collecting the annual accounts to and from Honiton, and £59.95 (+VAT) for replacement defibrillator pads.
  • Lyn Hargood, Internal Audit Fee – £250.00
  • SLCC, Annual Fee – £149.00
  • Fishleighs, Storage of Salt – £150.00
  • Andrew Hewitt, Post Office van signage – £22.77
  • Barbara Babb, Queens Birthday Street Party Float – £300.00

iii)           Receipts (£331.00)

  • Allotment Rents: £40.00
  • Allotment Deposits: £100.00
  • Wayleaves: £191.00

iv) Audits:

The Clerk reported that the Council’s Internal Auditor had been admitted to hospital a few week’s ago. He had consulted with the Chairman and appointed a replacement auditor for this year, Lyn Hargood, who is a trainer for the DALC and extremely well-qualified to carry out a parish council audit. This had been completed yesterday, on 7th June. The Clerk presented copies of the annual report to be submitted to the external auditor by 10th June and the Internal Auditor’s report. This was a ‘clean bill of health’ but had a recommendation that the Council adopts a comprehensive set of financial regulations before the next audit. He also explained that the Council is statutorily obliged to issue a notice that the accounts are available for inspection during a 30-day period and he recommended that this should be between 30th June and 30th July 2016.

v) VAT Claim: The Clerk had submitted the annual VAT claim for 2015/16 in the sum of £1,477.47.

 

Date of Next Meeting:

Parish Council (Planning Meeting): Monday 27th June 2016 (Buckland Brewer School, 7:30pm)

Parish Council: Wednesday 13th July 2016 (Buckland Brewer School, 7:30pm)

 

BBPC Minutes 080616

Temporary Traffic Notices – Wrangworthy Cross to Collingsdown Cross and Twitchen Hill Cross, Buckland Brewer

ROAD TRAFFIC REGULATION ACT 1984 SECTION 14

THE COUNTY OF DEVON (TEMPORARY RESTRICTION) (WRANGWORTHY CROSS TO COLLINGSDOWN CROSS, BUCKLAND BREWER) (NO. 2) NOTICE 2016

TEMPORARY PROHIBITION OF THROUGH TRAFFIC & PARKING

DEVON COUNTY COUNCIL hereby give NOTICE that: From SUNDAY 31 JULY 2016 for a maximum of 5 days Until THURSDAY 4 AUGUST 2016 (both dates inclusive) No person shall cause or permit any vehicle to proceed or wait on the sections of Affected Roads except for access to land or premises on or adjacent to those length of roads.

Roads affected – WRANGWORTHY CROSS TO COLLINGSDOWN CROSS, BUCKLAND BREWER The alternative, signed, route for vehicles will be via – WRANGWORTHY CROSS, TWITCHEN HILL CROSS, BRENDON CROSS, LYDELAND BRIDGE, NATTIMOOR CROSS, COLLINGSDOWN CROSS AND VICE VERSA This temporary restriction is considered necessary to enable – SURFACE DRESSING WORKS For additional information contact: KIELY BROS Telephone: 0121 772 3800

AND

Roads affected – WRANGWORTHY CROSS TO TWITCHEN HILL CROSS, BUCKLAND BREWER The alternative, signed, route for vehicles will be via – TWITCHEN HILL CROSS, BRENDON CROSS, PAST LYDELAND BRIDGE, COLLINGSDOWN CROSS TO NATTIMOOR CROSS AND VICE VERSA

160727 TTRO1617067 On Site Notice 160727 TTRO1617072 On Site Notice

 

Temporary Traffic Notice – Bableigh Cross to Buckland Brewer, Buckland Brewer, Parkham, 31st July to 4th August 2016

ROAD TRAFFIC REGULATION ACT 1984 SECTION 14

THE COUNTY OF DEVON (TEMPORARY RESTRICTION) (BABLEIGH CROSS TO BUCKLAND BREWER, BUCKLAND BREWER) NOTICE 2016

TEMPORARY PROHIBITION OF THROUGH TRAFFIC & PARKING DEVON COUNTY COUNCIL hereby give NOTICE that: From SUNDAY 31 JULY 2016 for a maximum of 5 days Until THURSDAY 4 AUGUST 2016 (both dates inclusive) No person shall cause or permit any vehicle to proceed or wait on the sections of Affected Roads except for access to land or premises on or adjacent to those length of roads. Roads affected – BABLEIGH CROSS TO BUCKLAND BREWER, BUCKLAND BREWER

The alternative, signed, route for vehicles will be via – GORWOOD CROSS, BILSFORD WATER BRIDGE, BILSFORD FARM, ROAD EAST OF BRENDON CROSS, BABLEIGH CROSS AND VICE VERSA This temporary restriction is considered necessary to enable – SURFACE DRESSING WORKS

For additional information contact: KIELY BROS Telephone: 0121 772 3800

160727 TTRO1617078 On Site Notice

Temporary Traffic Notice – Scratchface Lane, Buckland Brewer, 31st July to 4th August 2016

ROAD TRAFFIC REGULATION ACT 1984 SECTION 14

THE COUNTY OF DEVON (TEMPORARY RESTRICTION) (SCRATCHFACE LANE, BUCKLAND BREWER) (NO. 2) NOTICE 2016

TEMPORARY PROHIBITION OF THROUGH TRAFFIC & PARKING

DEVON COUNTY COUNCIL hereby give NOTICE that: From SUNDAY 31 JULY 2016 for a maximum of 5 days Until THURSDAY 4 AUGUST 2016 (both dates inclusive) No person shall cause or permit any vehicle to proceed or wait on the sections of Affected Roads except for access to land or premises on or adjacent to those length of roads.

Roads affected – SCRATCHFACE LANE, BUCKLAND BREWER The alternative, signed, route for vehicles will be via – BILSWOOD WATER BRIDGE, GORWOOD CROSS, AND VICE VERSA This temporary restriction is considered necessary to enable – SURFACE DRESSING WORKS

For additional information contact: KIELY BROS Telephone: 0121 772 3800

160727 TTRO1617079 On Site Notice

Road Closure: Sycamore House to Hembury Bridge, 30th July to 3rd August 2016

THE COUNTY OF DEVON (TEMPORARY RESTRICTION) (ROAD FROM SYCAMORE HOUSE TO HEMBURY BRIDGE, FRITHELSTOCKSTONE) (NO. 2) NOTICE 2016

TEMPORARY PROHIBITION OF THROUGH TRAFFIC & PARKING

DEVON COUNTY COUNCIL hereby give NOTICE that: From SATURDAY 30 JULY 2016 for a maximum of 5 days Until WEDNESDAY 3 AUGUST 2016 (both dates inclusive) No person shall cause or permit any vehicle to proceed or wait on the sections of Affected Roads except for access to land or premises on or adjacent to those lengths of road. Roads affected – ROAD FROM SYCAMORE HOUSE TO HEMBURY BRIDGE, FRITHELSTOCKSTONE

The alternative, signed, route for vehicles will be via – THORNE MOOR, STIBB CROSS, A388 AND VICE VERSA

This temporary restriction is considered necessary to enable – SURFACE DRESSING WORKS

For additional information contact: KIELY BROS Telephone: 0121 772 3800 Dated: SATURDAY 30 JULY 2016

160726 TTRO1617038 On Site Notice (1)

Allotment Vacancies – July 2016

There are currently 3 allotment plots vacant – numbers 2, 10 and 12. They are all full-size plots with an annual rental of £15 (plus refundable deposits of £25 for the plot and £75 each for up to two sheds/greenhouses). If you are interested, please contact the Parish Clerk, Patrick Blosse on 01805 624832 or email bucklandbrewerparishcouncil@gmail.com.

Fire Service: Summer Cooking Safety Advice

 

A safety message from the Devon & Somerset Fire Service:

It has been sometime since I have promised to give information to you on particular fire safety themes. Please find attached a cooking safety information pack and press release. There is some excellent safety information included.

If you require any further information please don’t hesitate to get in touch.

 

Graham Rooke

Station Manager 03, 04, 15

Central Command  West

t.   01237 423859

m. 07816784494 www.dsfire.gov.uk

 grooke@dsfire.gov.uk

 

cooking – parish Cooking Fire Safety – July Briefing Pack – for Parishes

Queen’s 90th Birthday: Beacon Event

The Queen’s 90th Birthday Beacon Event was held on 21st April 2016. It was a  great evening and thanks go to Lyn Layton and a large team of volunteers for making it such a success. Here are a few photos of the event.

IMG_2280 IMG_2313 IMG_2321 IMG_2325 IMG_2329 IMG_2332 IMG_2334 IMG_2336