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Minutes of the meeting held on 17 September 2014
Present: Trevor Mills (Chair), Jane Lowe, Jim Lowe, David Watson, Steve Harding, Catherine Fry, Dawn Dziurzynski, Alex Dziurzynski, Sophie Grills, Kevin Lobb, Tom Lloyd, Barbara Babb, Alan Sutton.
i. Apologies: George Tilley, Shirley Tilley.
ii. Subject to the deletion minute silence, the minutes of the meeting held on 20 August 2014 were agreed as a correct record.
iii. Matters arising not otherwise on the agenda: A free Wi-Fi hot spot would cost £300. It was agreed not to proceed at this point in time. The History group may need to re-scan some of the pictures.
iv. Correspondence: Dawn had received a letter regarding licensing changes. Jane agreed to check out the implications (Action: Jane).
v. Treasurer’s Report: The Treasurer had provided a statement of the financial position as at the end of August and the comparable figures for the previous financial year. The comparisons showed:
The statement was the provisional out-turn for the year. With the exception of one small amount outstanding, all hire fees have been paid. A loss of £1,640.61 has been made.
Payments for the deep clean, heater repairs and painting have been made. £1,017.80 has been received from the Rosemoor event.
Details of other receipts and payments were given. The only outstanding invoice is the water for August.
The contract for electricity is due for renewal. The wording of the Trust Deed is causing difficulties in obtaining Gift Aid approval.
Current balances stand at £4,103.09 for the village hall and £36,496.53 for the New Village Hall Fund.
The committee agreed that Alan Saunders be appointed to audit the accounts for a fee of £30, which will be paid to a charity of his choice.
vi. New Community Hall
A grant application to Torridge is being considered on 22 September. Our local councillor is to be asked to support our application (Action: Trevor).
At the Hallmark examination it was suggested that the Parish Council should contribute to the cost of running the hall. A request for support will be made (Action: Jane). It was also suggested that the Hallmark award could be used to obtain a discount on insurance premiums.
The architect for the new hall is to be contacted re obtaining plans for an application for planning permission for the current hall before disposal (Action: Jane).
It was agreed that we should attend the conference to collect our award.
viii. Fundraising & future events
Sales for the Carole Ray evening are slow.
18 October is cheese and wine-tasting. A licence will be obtained. It was agreed to trial making and additional charge for tickets bought ‘at the door’
Jim and Jane are running a village quiz at the Coach and Horses on 1 November. The funds raised will be given to the Air Ambulance &Bloodbikes in lieu of a contribution from the village hall.
22 November – Baroque Music Unravelled; charge £10.
Xmas market is on 6 December – A licence is to be obtained (Action Jane).
There was a wide ranging discussion on ideas for future events for next year including:
Big All & Wild Strawberries
A Brunch on 1 March
Pasty & Pub walk on part of the village boundary
Valentines event on 13/14 February – no food
Plant sale on 16/17 May + Safari Lunch
Village Fete – 11 July
ix. Any other business
The paint currently stored by Sophie needs to be relocated.
The keysafe needs to be moved as it is too high.
The cleaning list needs to be revised.
The purchase of an additional kettle was agreed
Date of next meeting: 15October @7.45 p.m.
The meeting closed at 9.58 p.m.
BT OpenReach will be working in Stibb Cross on 15 January 2015 with single lane working controlled by traffic lights.
The details are:
- Location A388 road from Stibb Cross to Downmoor Cross
- 200 metres west from West Stibb Farm, Stibb Cross, Devon EX38 8LN
Emergency/out of hours contact for traffic management or signal failure:
Telephone: 08700 500792
Detailed plan of traffic flows
Christmas market teaser
Always looking to improve, this year we are introducing a Food and Drink Mall at this year’s Chirstmas market. This will include:
- Butcher Steve Gladwin from Torrington, who will be taking Christmas Turkey orders
- Holsworthy Beekeepers selling honey for Christmas
- North Tawton Cheeses
- the Glorious Oyster Bar
- Bray Wines
- Winkleigh Cider
Established favourites such as Anneli’s Chocolate, Brilliant Fish, The Church and Chapel’s cakes and Daphne’s Preserves and Pickles will also be found in the market, as well as numerous Christmas themed stalls.
The Market which comprises 40 stalls will run from 11a.m. – 3 p.m. on Saturday 6th December.
The market has become one of Devon’s biggest traditional village Christmas markets both inside and out taking over the centre of the village for the day. Music and singing will be provided by local choirs and Torrington Silver Band.
Contact Jim Lowe
Draft minutes of the Buckland Brewer Parish Council
Wednesday 8 October 2014
Held at Buckland Brewer School
Members Present: Mrs Barbara Babb, Mr Andrew Hewitt, Mr George Heywood, Mr Jim Lowe, Mr Trevor Mills, Mrs Kate Slocombe, Mrs Shirley Tilley and Mr David Watson.
Also in attendance 5 members of the public and Claire McIntosh (R Hicks & Co.)
Parish Clerk: Patrick Blosse
1299 Apologies for Absence
PCSO Liz Rendle
1300 Minutes of the Meetings of the Parish Council on 10th and 24th September 2014
The minutes of the meetings held on 10th and 24th September 2014 were confirmed and signed.
1301 Declarations of Interest
Shirley Tilley and Barbara Babb in relation to Item 1313: Grants (Short Mat Bowls Club), and David Watson in relation to Item 1313: Grants (Buckland Brewer Church)
1302 Public Participation
1303 Crime Report
PCSO Liz Rendle was unable to attend. The Clerk read a short report indicating that there had been no crimes reported in the parish in past 3 months and giving details of a crime prevention scheme for war memorials. The Council chose not to join the scheme.
1304 Presentation by Aster Homes Ltd
The representatives were unable to attend but will come to the meeting in November 2014. Jim Lowe also suggested that a representative from the Community Council of Devon should be invited to talk to the Council about social housing sometime before next summer.
1305 Clerk’s Report
Correspondence: A summary of various items of general correspondence was supplied to each member. The following item was specifically drawn to the Council’s attention:
- BOC: Automated External Defibrillators
- TTVS: Torridge Matters, September 2014
- Messagemaker: LED Traffic Information Displays
- DCC: Agenda, Highways Conference
- Rural Services Network, Newsletter 15th September 2014
- Rural Services Network: Rural Vulnerability Service, RURAL TRANSPORT SEPTEMBER 2014
- TTVS: Snippets 72
- Care Closer to Home Commissioning Intentions
- Community Council of Devon: Official Conference Programme and Speakers
- Devon Highways: Temporary Traffic Order
- Rural Services Network: Newsletter, 22nd September 2014
- Action for Children survey – (response requested by end September)
- DALC: Autumn/Winter Events
- Rural Sounding Board Survey reminder – (response requested by 30/9/14)
- Summer 372 service report
- Rural Services Network: Newsletter 29th September 2014
- DCC Community News Roundup: Library Service Review
- TTVS: Snippets, Issue 73
- Devon Countryside Access Forum: Annual Report
- TTVS: Annual Report and invitation to AGM, 23rd October 2014, 10:00, Sea cadet Hall, Victoria Park
- DALC Update: Its Budgeting Time
- Rural Services Network: Newsletter 7th October 2014
- Healthwatch Voices, Issue 6 Autumn 2014
- Devon Senior Voice
ii) Parish Councillor Vacancy: There had been insufficient signatures received by the Electoral Registration Officer to call an election so the Parish Council was now entitled to appoint a co-opted member if they so wished. It was agreed to advertise on the notice board, website and the Village Scene for nominations to be received by 30th November 2014. A decision would be made at the December parish council meeting. If more than one nomination was received the applicants would be asked to give a short presentation.
iii) Review of Standing Orders: The Clerk presented a revision of paragraph 1.m to reflect the change in the law regarding filming of parish council meetings. It was agreed to adopt the amendment below:
A person may not orally report or comment about a meeting as it takes place, but otherwise may, with due regard to data protection law and without causing interference of any sort to the conduct of the meeting or those people present:
Film, photograph or make an audio recording of a meeting
Use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later
Report or comment on the proceedings in writing during or after a meeting or orally report or comment after the meeting.
1306 North Devon Link Road Strategy Consultation
It was agreed to submit a comment suggesting that the A361 should be dual carriageway all the way. Jim Lowe will write to the MEP.
1307 Football Pitch Club House
Andrew Hewitt said that he now has the timber to board the doors and the job will be done soon.
1308 Thornhillhead Moor
(i) Discussion with Claire McIntosh regarding use of project funds: Claire explained that the annual income to the project will be £8,873.00. Payments of £2, 501.80 are due to Coles for 2 years maintenance works and similar costs of £1,000- £2,000 per annum should be expected in future years. It was recommended that a reserve of £5,000.00 is held to meet any unexpected expenses. The Clerk said that the fund currently has about £12,600.00in its account. George Heywood said that a similar project on Dartmoor had decided to keep all its funds in reserve to meet any costs that might arise from a TB scare. There are 319 cattle rights in all. It was proposed by Trevor Mills, seconded by Kate Slocombe and agreed by 7 votes to 1 that graziers rights of £5 per head should be settled with the graziers in the current year. The Clerk to liaise with Claire McIntosh to arrange the details and timing of the payments. A set of accounts will be presented at a future meeting of the Council.
Fly-tipping: Claire has had no time to follow this up so far.
1309 TAP Fund Project
2014/15 Application re Village Green Improvements: A quotation had been received for £3,150 + VAT for resurfacing works, which it was agreed would be taken no further. Steve Harding and Andrew Harding had planted out some bulbs for which payments were agreed. It was agreed that the benches need repainting. Jim Lowe will buy the paint and will do it when he has the opportunity.
1310 Hopper Saturday Bus/Summer Bus Service Statistics
Parkham Parish Council has shown some interest in the scheme but wants answers to some specific questions concerning the cost, the bus to be used and the volunteer drivers. These will be identified by the Clerk and relayed to the parishes. A definitive answer is expected from all of the parishes by the November meeting.
1311 Babeleigh Barton Road: 2nd Stage Complaint to DCC
It was reported that the Babeleigh Barton School Governors are very worried about the state of the road. It was agreed that more homework was needed on the traffic flow. A vehicle count will be organized by Barbara Babb to take place for one full day. Shirley Tilley suggested that the Council asks for the loan of a counter device from DCC. Jim Lowe will seek advice from the Ombudsman regarding how to progress with the complaint.
1312 Half-Yearly Budget Monitoring Statement
The Clerk presented a budget monitoring statement showing income and expenditure to date this year and projected expenditure to the year end.
1313 2014/15 Grant Applications
Six applications for grant had been received. (see summary at Appendix 1)
- Buckland Brewer Village Hall: It was proposed by Kate Slocombe, seconded by Shirley Tilley and agreed unanimously that a contribution of £500.00 per year should be added to the precept starting from 2015/16.
- Buckland Brewer History Group: Agreed – £50.00
- Buckland Brewer Playing Field Association: The Council noted that the annual grant to the Association had already been paid. It was agreed to continue to pay the Association £250.00 per year from the annual budget. (£250.00 to be included in the 2015/16 budget.)
- Buckland Brewer Under 5s Pre-School: Agreed – £100
- Buckland Brewer Short Mat Bowls Club: Agreed – £50.00
- The Church of St Mary and St Benedict, Buckland Brewer: Agreed – £250.00
1314 Priority Signs, Cleverdons
No further action.
1315 Village Library
Shirley Tilley reported that Betty’s son has a bookcase and that stocking the library can go ahead when this is delivered.
1316 War Memorial
The Clerk had already asked a contractor to make a start on the re-enamelling works but as this has not yet been started. He will chase them up again.
1317 Fields and Allotments
(i) Review of Terms and Condition: The Clerk presented a revised terms and conditions document in accordance with the decisions taken at the meeting on 24th September. The wording was agreed unanimously.
Applications for Allotments: (a) Jack Seddon is keen to get on with plots 14 and 15 and had asked for a waiver of the deposit for which he would undertake to restore the plots himself. The Council refused the offer, preferring to get the work being done by the contractor completed first. This would be done as soon as the weather permitted.
Chris Kaminski requested to erect a shed and a greenhouse on plot 13 that were both larger than size currently permitted. The application was refused.
Field Inspections, 25th October 2014: Will start from the village green at 10:00am.
1318 Village Hall: Progress Report
Jim Lowe reported that the Hallmark Certificate was presented at the recent CCD Conference. 14 houses have been sold so far and 1 reserved. Work has started on the 2nd phase of the works, which is a little behind schedule due to difficulties in obtaining materials. Jim Lowe had been approached by someone wishing to purchase the corner of the field currently used by Fred Babb but he had explained the field is not yet the Parish Council’s.
1319 Parish Clerk’s Annual Appraisal
A meeting of the Personnel Sub-Committee was arranged for Wednesday 14thOctober 2014, starting at 8:00 in the Village Hall.
1320 Members’ Reports
Jim Lowe gave a report of the Community Council of Devon Conference that he had attended last month. Further cutbacks in DCC budgets were resulting in proposals to pass more work down to the parishes, in particular the creation of Highways or Road Wardens to be responsible for organising volunteers for a range of work such as filling in potholes and tasks previously undertaken by the lengthsmen. A review of snow clearance and gritting is likely to pass more expense onto the Parish Councils, such as having to pay for salt. Picnic sites will be closed, weed treatment will be reduced and staffing in the Neighbourhood Teams will be reduced. Andrew Hewitt commented that the County should expect the Parishes to bale out the County. George Heywood felt that these policies would effectively cut off the rural population and that they were outrageous. Jim Lowe felt that things would get worse and that, if Exeter were to become a Unitary Authority it would be likely that the remaining Devon Councils would also merge into one Unitary Council, which could make things even more difficult for the rural areas. Robin Julian agreed that the agreed that that the ongoing cuts were disgraceful and unfair and that the County was asking parishes to do too many jobs. George Heywood said that he drew that at not being able to get to work. Robin Julian said that he was against the cuts and that he would pass on the Parish Council’s feelings with great pleasure. He also said that there was a possibility that the parishes would be given a small percentage of the budget to do things for themselves, for example, the County might provide tools and equipment if the parishes provided volunteer labour.
Trevor Mills said that the lengthsman had visited recently and had cut back an area near his property that had already been done twice before.
Kate Slocombe reported that there was Japanese knotweed on Glen Road, half-way down the hill. George Heywood thought it had come from fly-tipping. Jim Lowe will try to get the lengthsman to deal with it.
Shirley Tilley complained that the bungalow on the corner of Barton Road had overgrown hedges. She also felt that the vacant allotment sites had not been advertised well enough. In relation to the Best Kept Village competition, she felt that the rubbish in Gorwood Road was a factor in the village not doing so well and that it was a disgrace and needed to be cleared up.
David Watson asked whether the Parish Council planned to give further money to the Children’s Drop-in Centre. The Clerk explained that there was £300 in the budget for it but the money hsd not been authorised for payment yet.
Robin Julian said that there had been 3 bids for taking over the Springfields Day Centre and repeated that he had grant money to give to the community if the Parish Council wished to apply for it.
Appeals: (i) 1/0668/2013/FUL – Bilsford Farm Wind Turbine, Erection of a wind turbine (46.9m to blade tip, 100kw) and associated infrastructure.
1/1067/2013/FUL – Watershute Farm, Horns Cross; Wind turbine (up to 35m blade tip- 25m hub)
Late Item: 1/0954/2014/FUL – 3 Hillpark – Conservatory Although this item had been received too late to be added to the agenda the Parish Council felt that it was not sufficiently contentious to warrant an extra meeting, especially as a conservatory on another new property in Hillpark had already met with their approval. It was therefore agreed that the application would be supported.
i) Bank balances:
Parish Council Current Account was £8,487.17 as at 30th September 2014
Thornhillhead Moor Account was £12,605.51 as at 19th September 2014
ii) Payments due (£575.67)
Parish Clerk’s salary, expenses and associated PAYE: £299.92
Torridge Community Transport Association – £92.37
Ernest Martin, Grass-cutting – £82.00
P J McClymont, Website – £50.00
S Harding, Village Green bulbs – £26.38
A Hewitt, Village Green maintenance – £25.00
iii) Receipts since last meeting (£3,771.00):
TDC: Precept (2nd Instalment) – £3,000.00
Grass cutting contributions – £1.00
Field rents – £770.00
Date of Next Meeting
7:30pm, Wednesday 12 November 2014, Buckland Brewer School
Please note change of time to winter schedule.
There being no further business, the meeting closed at 9:50 pm.
Following the sad and untimely death of Councillor David Lloyd, the process of finding a replacement for him on the Parish Council was started last month. There were not enough signatures received by the Electoral Registration Officer to require us to hold an election so the Parish Council would now like to co-opt a new member for the remainder of the term of this Council, which ends in May 2015.
A co-opted member must meet ONE (or more) of the following criteria:
- be registered as a local government elector for Buckland Brewer
- occupied, as owner or tenant, land or other premises in the parish during the whole of the past 12 months
- Buckland Brewer must have been the only or principal place of work during the last 12 months
- must have resided in Buckland Brewer, or within 3 miles of the parish, during the last 12 months
Parish Councillors make an important contribution to the life and future of their local community.
Buckland Brewer is a vibrant and forward-looking parish that is actively planning to help Buckland Brewer to grow and to improve its local services in the years ahead.
If you would like to be part of the team, or would just like more information, please contact any member of the Parish Council or the Parish Clerk, Patrick Blosse
- email: firstname.lastname@example.org
- Telephone: 01805 624832
- or write to him at Catsborough Cottage, Catsborough Cross, Monkleigh, EX39 5LE) by no later than 30 November 2014
The Parish Council will consider the applications and appoint the new councillor at its meeting on 10 December 2014.
Devon County Council has published the mobile library timetables for 2015; Buckland Brewer is “week 3″ in the 4 week cycle.
Mobile library schedule for 2015 – Buckland Brewer
The mobile library visits the village green between 12.15pm and 1pm on Wednesdays
- 21 January
- 18 February
- 18, March
- 15 April
- 13 May
- 10 June
- 8 July
- 5 August
- 2 September
- 30 September
- 28 October
- 25 November
- 23 December
This route also includes Littleham, Woodtown, Parkham, Monkleigh, Newton St Petrock and Stibb Cross
For more information or copies of this timetable in large print contact Devon Libraries:
- Telephone: 0345 155 1001
- Email: email@example.com
- Twitter: DevonLibraries
- Facebook: Devon Libraries
- Web: Devon Libraries
See also: 2014 mobile library timetable
The results of the village’s entry into the 2014 Best Kept Village Competition are as follows:
Best Kept Village Final Results for 2014
Past Winner – Large Village
- Winner: Kilmington
- Runner-up: Newton St Cyres
Past Winner – Small Village
- Winner: Dalwood
- Runner-up: Offwell
- Winner: Bradworthy
- Runner-up: Musbury
- Winner: Sheepwash
- Runner-up: Bratton Clcvelly
- Winner: Ashwater
- Runner-up: Lympstone
Although Buckland Brewer did not win any prizes this year, the supporting letter from the judges is very encouraging and offers some ideas for the future:
Buckland Brewer is a charming, pretty and compact village. It was mainly tidy with a small amount of old litter found on verges and in gutters and cigarette ends in other areas. Verges were well trimmed. Road signs were in need of a clean.
There were some houses in several roads, which had very weedy gutters. However, most houses, gardens, outbuildings, walls and fences were very well maintained. There are some lovely gardens. No allotments were found, although the website indicates they exist.
The Village Hall is central to the village life and well used. The kitchen looked adequate. It needs some external maintenance to the guttering/down pipes and the window sills. The telephone kiosk looks shabby. Notice boards were in good condition and had current information. No BKVposter was on display.
The Village Green was in good condition. Village children had written poems about WW1 and placed them next to poppies planted on the small green in front of the church porch. The school grounds looked tidy and well kept. There is an excellent playing field for cricket and football, which is well mown. The field was not shown on the map provided. The cricket wicket was well tended. The goal posts on the football pitch are rusty. The football pitch is also used for the village fete. There are new seats for spectators to enjoy the scene or the games. The seats at the Tarka Housing development were just acceptable, but need the lichen removed. Near the church the four seats are well positioned but one will need painting.
The footpath opposite the church was accessible and tidy. The path in Barton Road was littered and overgrown in places. On another visit the entrance to this path was obstructed by a householder’s wheelie bin.
The Community Shop serves the needs of the village and is run by a team of twenty volunteers. lt is well stocked selling amongst other things – local preserves, sweets and vegetables. Close by, there is the ”Sweet Window”, a delightful idea. Locally made sweets are sold through the little window by the very pleasant shopkeeper. The pub is very good and has clean toilets. The car park was also clean and tidy. lt is clearly popular with villagers. The bar staff were helpful and friendly and the food there was enjoyed by several judges. The commercial premises in Gorwood Road look very shabby, weedy and detract from the village scene. Two abandoned cars were also found. They looked to have been in situ for quite a time.
The Anglican Church dates back to Norman times and are a central feature of the village. It is beautifully maintained and is clearly much used and much loved. The porch has recently been restored to a very high standard. The church yard was well mown. The grass area in front and the war memorial were beautiful. The notice board here was good. The kissing gate needs attention and gate posts need painting. The Methodist Chapel was closed. The surrounding area was tidy.
The village map was rather poor and failed to show several of the features needed for judging purposes. Judges especially reported it difficult to find key buildings. The website had much good information and was user friendly. The village clearly has many groups and activities for young and old alike. There are weekly coffee mornings to bring residents together. Both the Parish Church and the Methodist Church are actively reaching out to the community. The Parish Council are actively leading initiatives for future housing and economic developments for the village and the wider Parish.
Buckland Brewer showed itself to good effect as a new entrant in the Best Kept Village Competition this year. The standard was very high in the New Entry category. Judges felt that with attention to the points highlighted, as needing attention, Buckland Brewer could be a future winning village in the Small ViIIage category of the competition. We hope to see you in the competition again next year!
Circumstances and weather permitting, the road between Thornmoor Cross and the Old Methodist Church, Buckland Brewer will be closed on Thursday 28 and Friday 29 August, 2014. This is to enable SWH to carry out patching works on behalf of Devon County Council.
Please be aware however, that the date may need to change at short notice. During the works, a diversion route will be signed and maintained. SWH and DCC will notify all affected properties.
SWH aims to maintain access to properties and businesses within the closures, however there may be times when access is restricted/delayed. SWH apologises in advance for any inconvenience caused by these essential works.
Joanna Cole, Customer Liaison Administrator
Telephone: 01805 622395: Ext: 2017